Personal Assistant - Medan

PT Waruna Nusa Sentana (MJS Line); Kota Medan; On-site; IDR 30,000 - 60,000; Full time

Job summary

An established industry player in the shipping and shipyard sector is seeking a dedicated Personal Assistant to support the Director. This role involves organizing schedules, preparing reports, and maintaining confidentiality while managing sensitive information. The ideal candidate will possess excellent communication skills in both Bahasa Indonesia and English, with a proactive and solutions-oriented mindset. Join a dynamic team committed to integrity and sustainability, and contribute to meaningful projects that drive progress in Indonesia.

Qualifications

• 3+ years of experience as a Personal Assistant or in administrative roles.
• Strong communication skills in Bahasa Indonesia and English.

Responsibilities

• Manage the Director’s daily schedule and appointments.
• Prepare reports and meeting materials for the Director.

Skills

Excellent communication skills

Organizational skills

Time management

Negotiation skills

Proactive mindset

Confidentiality

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Business Administration

Job description

We are seeking an experienced, proactive, dedicated, and organized Personal Assistant to join our team. The candidate will be fully responsible for all tasks assigned by the Director.

Key Responsibilities:

1. Organize and manage the Director’s daily schedule, including meetings, appointments, and personal agenda.
2. Prepare and compile reports, presentations, and meeting materials for the Director.
3. Provide alternative and creative ideas to the Director.
4. Handle sensitive and confidential information with the utmost discretion.
5. Manage and organize important documents and files, ensuring information and records are well stored and easily accessible.
6. Build and maintain relationships with clients, business partners, and other relevant parties on behalf of the Director.
7. Perform other personal tasks as requested by the Director to support daily operations and business activities.

Required Qualifications:

1. Minimum of a bachelor’s degree in Accounting, Business Administration, or a related field.
2. At least 3 years of experience as a Personal Assistant/Secretary or in other administrative roles, preferably in large corporations.
3. Good attitude, trustworthy, flexible, and confident.
4. Excellent communication and negotiation skills in Bahasa Indonesia and English (mandatory); Hokkien and Mandarin are advantageous.
5. Strong organizational and time management skills with the ability to prioritize and multitask effectively.
6. Professional demeanor, high integrity, detail-oriented, and capable of maintaining confidentiality.
7. Proactive and solutions-oriented mindset with the ability to work independently.
8. High-energy personality with a go-getter attitude, thriving in a fast-paced, dynamic industry.
9. Residence in Medan is preferable. Placement: Medan, North Sumatra.
10. Willingness to undergo a pre-employment background check.
11. Self-assessment of English language skills.
12. Languages spoken fluently.

About Waruna Group:

Waruna Group operates in the shipping and shipyard industry, experiencing progressive growth. It is a leading national shipping company and a major partner of Pertamina in oil distribution, both domestically and internationally. Our shipyard is one of the largest in Indonesia.

We focus on integrity, safety, ownership, continuous improvement, and accountability, with a strong awareness of environmental sustainability. Our commitment is to provide high-quality service prioritizing safety.

We are Waruna Warriors who dare to win for a better Indonesia. Join us and dedicate your efforts to 'Waruna Untuk Indonesia'.