Personal Assistant ( Mandarin Speakers )

PT HAIQUAN TRADING INDONESIA; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading trading company in Jakarta is seeking a Personal Assistant (Mandarin Speakers) to provide high-level administrative support. This full-time role requires a minimum of 3 years of relevant experience, proficiency in Mandarin and English, and strong organisational skills. The position includes managing appointments, preparing reports, and serving as a contact for stakeholders. Exceptional customer service and attention to detail are essential.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or in a similar role.
• Proficient in Mandarin and English, both written and spoken.
• Adaptable, flexible, and able to work both independently and as part of a team.

Responsibilities

• Provide comprehensive administrative support to assigned executives.
• Manage and schedule appointments for executives.
• Respond to inquiries and requests in a timely manner.

Skills

Excellent organisational skills

Proficient in Mandarin

Proficient in English

Communication skills

Time management

Tools

Microsoft Office Suite

Job description

About the role
Personal Assistant (Mandarin Speakers) to join their team in Jakarta Selatan, Jakarta Raya. This full-time role will provide high-level administrative and organisational support to senior executives, ensuring the smooth running of daily operations.

What you'll be doing

Providing comprehensive administrative and secretarial support to assigned executives, including managing, and scheduling appointments,

Handling a variety of tasks such as preparing reports, composing and proofreading correspondence, and organising meetings and events

Serving as the primary point of contact for internal and external stakeholders, responding to inquiries and requests in a timely and professional manner

Assisting with special projects and ad-hoc tasks as required

Maintaining confidentiality and discretion when handling sensitive information

What we're looking for

Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably in a fast-paced, corporate environment

Excellent organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines

Proficient in Mandarin and English, both written and spoken, with strong communication and interpersonal skills

Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools

Adaptable, flexible, and able to work independently as well as part of a team

Attention to detail and a commitment to providing exceptional customer service

How many years' experience do you have as a Mandarin Assistant?