Personal Assistant (Mandarin Speaker) / PMO

Geek Hunter; Cinunuk; On-site; USD 12.000 - 18.000; Full time

Job summary

A leading company seeks a Personal Assistant to support the Country Manager in Jakarta. The role requires bilingual proficiency in Mandarin and English, exceptional organizational skills, and the ability to manage various tasks. Responsibilities include project management, communication facilitation, and administrative tasks. Fresh graduates are welcome, making this an ideal opportunity for those looking to start their careers in a dynamic environment.

Qualifications

• Proficiency in spoken and written Mandarin and English is mandatory.
• Experience as a Personal Assistant or Project Management Officer preferred but open to fresh graduates.
• Ability to manage sensitive information and maintain confidentiality.

Responsibilities

• Serve as liaison between the Country Manager and stakeholders.
• Oversee project timelines and track progress.
• Manage daily schedule and travel arrangements for the Country Manager.

Skills

Proficiency in Mandarin

Proficiency in English

Organizational skills

Multitasking abilities

Problem-solving skills

Analytical skills

Education

Bachelor’s degree in Chinese Literature, Business Administration, or Management

Tools

Microsoft Office Suite

Google Workspace

Project management tools

Job description

• Serve as the primary liaison between the Country Manager and internal/external stakeholders, ensuring timely and precise message delivery. Facilitate seamless communication in English and Chinese between the Country Manager and global departments, including translation of written and verbal exchanges.
• Oversee project timelines, track progress, monitor deadlines, and provide regular updates to the Country Manager.
• Manage the Country Manager’s daily schedule, coordinating meetings, preparing agendas, arranging travel, documenting meeting minutes, and ensuring follow-ups on critical actions.
• Draft, edit, and refine correspondence, reports, presentations, and other documents in both Chinese and English.
• Maintain and organize confidential files and records for efficient access and retrieval.
• Assist in the preparation of reports and presentations for management discussions and reviews.
• Offer financial analysis and reporting support as required.
• Handle travel arrangements, including occasional international trips.
• Provide additional support to the Country Manager on various tasks and special assignments.

• Bachelor’s degree in Chinese Literature, Business Administration, Management, or a related field. Previous experience as a Personal Assistant (PA) or Project Management Officer (PMO) is preferred, but fresh graduates are welcome.
• Proficiency in Mandarin and English (spoken and written) is mandatory.
• Strong organizational and multitasking abilities, with a proactive approach to task prioritization.
• Comfortable working across departments and supporting managerial or executive roles.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with project management tools and software.
• Ability to uphold confidentiality and manage sensitive information discreetly.
• Capable of working independently as well as collaborating within a team.
• Strong problem-solving and analytical skills.
• Willingness to work on-site in Jakarta.
• Experience in the financial sector is advantageous.
• Understanding of regional business dynamics and market trends.
• This position may require occasional international travel.