Personal Assistant

PT. WISELIE INTERNATIONAL SOLUTIONS; Tangerang Selatan; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A technology solutions company in Tangerang Selatan seeks a Personal Assistant to the CEO. You will manage the CEO's calendar, coordinate travel arrangements, and handle correspondence in multiple languages. The ideal candidate has a Bachelor's degree, at least 2 years of experience as an Executive Assistant, and proficiency in Mandarin. This role requires strong organizational skills and discretion.

Qualifications

• Minimum 2 years’ experience as a Personal Assistant/Executive Assistant, preferably supporting senior executives.
• High level of integrity and ability to manage confidential information.
• Mobile and flexible to operate between Bintaro and BSD, with readiness to travel as required.

Responsibilities

• Manage and safeguard the CEO’s calendar.
• Act as the gatekeeper for meeting requests.
• Coordinate domestic and international travel arrangements.
• Draft and manage correspondence in Bahasa Indonesia, English, and Mandarin.
• Record and circulate meeting minutes.

Skills

Organizational skills

Discretion

Multitasking

Excellent communication in Bahasa Indonesia and English

Proficiency in Mandarin

Education

Bachelor’s degree (S1) in any discipline

Job description

We are looking for a Personal Assistant (PA) to the CEO who will act as a trusted partner to ensure the CEO’s time, energy, and focus remain on high-impact priorities. This role goes beyond administrative tasks — it requires excellent organizational skills, discretion, and the ability to handle dynamic situations with professionalism.

Key Responsibilities

Manage and safeguard the CEO’s calendar, ensuring alignment with strategic priorities.

Act as the gatekeeper for meeting requests and commitments.

Prepare daily briefings and ensure the CEO is fully equipped for every engagement.

Draft, review, and manage correspondence in Bahasa Indonesia, English, and Mandarin.

Record and circulate meeting minutes, highlighting action items and deadlines.

Provide concise summaries to support fast decision-making.

Coordinate domestic and international travel arrangements, including flights, accommodation, transport, and visa applications.

Prepare efficient itineraries and ensure smooth execution of travel plans.

Accompany the CEO on business trips when required.

Serve as the liaison between the CEO, internal teams, and external stakeholders.

Support preparation of presentations, business documents, and meeting materials.

Ensure follow-up actions are executed in a timely manner.

Handle administrative tasks including filing, approvals, and reminders.

Anticipate operational needs and resolve issues before escalating to the CEO.

Maintain confidentiality of all sensitive information.

Qualifications

Bachelor’s degree (S1) in any discipline.

Minimum 2 years’ experience as a Personal Assistant/Executive Assistant, preferably supporting senior executives.

Proficiency in Mandarin (spoken and written) is mandatory.

Strong organizational, multitasking, and prioritization skills.

Excellent communication in Bahasa Indonesia and English (Mandarin is a plus for cross-border coordination).

High level of integrity and ability to manage confidential information.

Mobile and flexible to operate between Bintaro and BSD, with readiness to travel as required.