Personal Assistant

PT. Lippo Karawaci, Tbk; Tangerang; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prominent company in Indonesia is seeking an experienced executive assistant to provide high-level administrative and operational support. The ideal candidate will manage calendars, prepare reports, and handle communications. Strong multitasking, excellent communication skills, and proficiency in Microsoft Office are essential. The role offers a dynamic environment and the chance to work closely with executives.

Qualifications

• Minimum 5 years of experience supporting executives.
• Able to work under pressure in a fast-paced environment.

Responsibilities

• Manage and coordinate calendar, meetings, and travel arrangements.
• Prepare reports, presentations, and meeting documentation.
• Handle incoming and outgoing communications professionally.
• Take meeting minutes and follow up on action items.
• Liaise with internal departments and external stakeholders.
• Maintain confidentiality and manage sensitive information.

Skills

Excellent communication

Time management

Multitasking

Detail-oriented

Proactive

Fluent in English

Tools

Microsoft Office

Job description

Responsibilities

Summary

Provide high-level administrative and operational support to ensure the smooth execution of daily responsibilities and strategic priorities.

Key Responsibilities

• Manage and coordinate calendar, meetings, and travel arrangements
• Prepare reports, presentations, and meeting documentation
• Handle incoming and outgoing communications (emails, calls, invitations) professionally
• Take meeting minutes and follow up on action items
• Liaise with internal departments and external stakeholders
• Maintain confidentiality and manage sensitive information with discretion
  
  

Requirements

• Minimum 5 years of experience supporting executives
• Excellent communication, time management, and multitasking skills
• Highly organized, detail-oriented, and proactive
• Able to work under pressure and adapt to a fast-paced environment
• Proficient in Microsoft Office and business correspondence
• Fluent in English