Personal Assistant

PT. Chari Makmur Indonesia; Surakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A fast-growing health & wellness startup in Surakarta is seeking a dedicated Personal/Executive Assistant. The role includes managing the founder’s calendar, coordinating events, and providing personal support. Ideally, candidates should have at least 2 years of relevant experience and be proficient in Google Workspace. This offers a full-time position with flexibility for in-person meetings and events.

Qualifications

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Fluency in Bahasa Indonesia and English.
• Strong follow-up and coordination abilities.

Responsibilities

• Manage the founder’s professional calendar and travel plans.
• Draft documents and prepare presentation templates.
• Coordinate event logistics for entrepreneurship activities.

Skills

Proactive

Detail-oriented

Excellent communication skills

Tech-savvy

Resourceful

Dependable

Tools

Google Workspace

Notion

Trello

Job description

A dynamic founder — currently leading a fast-growing health & wellness startup, actively involved in an entrepreneur community, and balancing her role as a mother and wife — is looking for a highly dependable, proactive, and detail-oriented Personal/Executive Assistant.

Key Responsibilities

(Full-Time / Based in Solo)

A dynamic founder — currently leading a fast-growing health & wellness startup, actively involved in an entrepreneur community, and balancing her role as a mother and wife — is looking for a highly dependable, proactive, and detail-oriented Personal/Executive Assistant.

Key Responsibilities

Executive & Business Support

• Manage the founder’s professional calendar, appointments, and travel plans

• Coordinate internal meetings, follow-ups, and team reminders

• Draft documents, prepare presentation templates, and compile department reports

• Organize digital files, SOPs, and project documentation

• Track deadlines and update dashboards or task systems (Notion or Trello)

• Content Calendar Coordination: Organize timelines and asset needs for social or ads

• Influencer/Partner Follow-Ups: Handle communication, sample shipment, and reminders

• Events Coordination: Booking, logistics, RSVP tracking for business events

• Job Ads & Screening: Post job openings, screen applicants for first-round criteria

• Onboarding Docs: Ensure new hires have what they need (handbook, email, tools)

• Use AI tools (e.g., ChatGPT, Notion AI, Canva Magic Write) to support writing, summarizing, or organizing tasks
  

Personal & Family Support

• Schedule family appointments (children’s school activities, medical visits, etc.)

• Arrange travel logistics and accommodations for family trips

• Handle errands (groceries, gifts, home admin coordination)

• Assist in maintaining personal and household routines

Event Coordination

• Coordinate entrepreneurship event logistics, including Learning Days and forum activities

• Liaise with venues, partners, speakers, vendors, and sponsors

• Manage pre- and post-event communication and documentation

• Support preparation of reports and follow-up deliverables

Qualifications & Competencies

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or similar role

• Tech-savvy and highly proficient in Google Workspace, task/project management tools (Notion or Trello)

• Excellent communication skills — written and verbal, in Bahasa Indonesia and English

• Strong follow-up and coordination abilities, especially across multiple stakeholders

• Proactive, dependable, and resourceful — able to anticipate needs and solve problems independently

• Discreet and trustworthy — able to handle confidential matters with maturity

• Detail-oriented and structured — able to manage both personal and professional matters with precision

• Comfortable working in a fast-paced, high-trust environment with evolving priorities

• Owns a personal laptop and smartphone

• Has a valid driver’s license (SIM A) and can drive independently

Preferred Tools & Platforms

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)

• Notion / Trello for task tracking

• ChatGPT or AI-based tools for summaries and content support

• Instagram, TikTok, Canva, CapCut (for basic online marketing coordination)

Working Style

• Full-time, based in Solo (Surakarta)

• Must be mobile and flexible — able to attend in-person meetings, errands, events, and business trips as needed

• Available to coordinate across WIB timezone (GMT+7)

• Expected to be highly responsive, organized, and professional in all communications
  

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a personal assistant?

Which of the following languages are you fluent in?

Do you have a current Indonesian driver's licence?

How much notice are you required to give your current employer?

Are you available to travel for this role when required?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)