Personal Assistant

PT Bamboo Pure; Provinsi Bali; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant to support the Director in optimizing time and enhancing productivity. This role involves managing communications, scheduling, and travel arrangements, ensuring a seamless operation for the Director. Your attention to detail and proactive approach will be crucial in handling various administrative tasks and liaising with staff and clients. Join a dynamic team where your contributions will directly impact the success of the organization and help create a positive working environment. If you thrive in a fast-paced setting and are ready to take on diverse responsibilities, this opportunity is perfect for you.

Qualifications

• Strong communication and organizational skills are essential for this role.
• Experience in administrative support and scheduling is highly valued.

Responsibilities

• Manage correspondence and schedule appointments for the Director.
• Coordinate travel arrangements and maintain organized records.

Skills

Communication Skills

Organizational Skills

Time Management

Attention to Detail

Proactive Approach

Education

Bachelor's Degree or Equivalent Experience

Tools

Microsoft Office Suite

Email Management Software

Job description

As Personal Assistant to Orin Hardy, Director of PT Earth Friendly Living and PT Bamboo Pure, you play a vital role in ensuring the efficient functioning of these organizations. Your commitment to detail, proactive approach, and ability to manage various responsibilities are instrumental in optimizing the Director's time and assisting in the achievement of company goals.

Responsibilities:

1. Professionally and courteously handle email correspondence and phone calls, serving as an effective communication link on behalf of the Director.
2. Schedule Management: Efficiently organize meetings and appointments, enabling the Director to maximize their time and productivity.
3. Travel Coordination and planning: Arrange domestic and international travel, transportation, and accommodation for trips and events, ensuring a seamless and stress-free experience for the Director.
4. Task Reminders: Provide timely reminders to Orin Hardy about important tasks and deadlines, contributing to an organized and efficient schedule.
5. Data Management: Maintain personal and company files and develop an effective filing system, ensuring that data is well-organized and easily accessible for efficient company operations.
6. Liaison: Foster productive relationships by liaising effectively with staff, suppliers, and clients, facilitating communication and collaboration.
7. Event Organization: Assist in the successful organization of events and conferences, ensuring they meet their objectives and run smoothly.
8. Document Preparation: Prepare reports, presentations, and correspondence as required, based on Orin Hardy’s direction maintaining a high level of professionalism and accuracy.
9. Administrative Support: Assist in processing working permits in coordination with HR/consultants, handle health insurance matters, and ensure compliance with relevant regulations. Occasionally assist with passport renewals and obtaining visas for travel.
10. Travel Records: Manage mileage and related records to ensure efficient travel management and maintain accurate expense tracking.
11. Presentation Support: Contribute to the preparation and setup of presentations delivered by the Director, ensuring they are polished and effective.
12. Assisting Maria Hardy: Flexibly handle occasional tasks requested by Maria Hardy, further contributing to the smooth functioning of the organization.
13. Driving: Act as a driver on occasion to transport Orin and important clients to get from A to B.
14. Financial Management: Handle the petty cash account, process incidental bills, and maintain precise financial documentation, including the collation and filing of expenses.
15. Miscellaneous Tasks: Be prepared to assist with various tasks and challenges within the company based on your current skills and capacity, contributing to the accomplishment of important objectives as needed.

In your position, your contributions are invaluable to the success of PT Earth Friendly Living and PT Bamboo Pure. Your meticulous attention to detail and proactive approach play a pivotal role in optimizing the Director's time and enhancing the overall efficiency of the organizations.