Personal Assistant

PT. Service Quality International; Kelapa Gading Timur; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading consulting firm in Indonesia is seeking a highly organised Personal Assistant to provide comprehensive administrative support to the senior leadership team. The position requires a minimum of 3 years’ experience, excellent communication skills in English and Bahasa Indonesia, and proficiency in Microsoft Office. Responsibilities include managing executive calendars, preparing communications, and maintaining office documentation. This full-time role offers opportunities for professional development in a dynamic environment.

Qualifications

• Minimum of 3 years’ experience as a Personal Assistant or Executive Assistant.
• Excellent verbal and written communication skills in English and Bahasa Indonesia.
• Proficient in using Microsoft Office suite, especially Excel, PowerPoint, and Outlook.
• Able to drive a car and have Class A driving licence.

Responsibilities

• Manage executive calendars and coordinate schedules, meetings, and appointments.
• Prepare and proofread various communications such as emails, reports, and presentations.
• Organise and maintain office files, records, and other documentation.
• Provide support for special projects and ad-hoc tasks as required.
• Assist with travel arrangements and expense management.

Skills

Organisational skills

Communication skills in English

Communication skills in Bahasa Indonesia

Time management

Microsoft Office proficiency

Proactive approach

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

About the role

We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative support to our senior leadership team at PT. Service Quality International in our Kelapa Gading, Jakarta office. This is a full‑time position offering opportunities for professional development and growth within a dynamic, fast‑paced environment.

What you’ll be doing

• Manage executive calendars and coordinate schedules, meetings, and appointments.
• Prepare and proofread various communications such as emails, reports, and presentations.
• Organise and maintain office files, records, and other documentation.
• Provide support for special projects and ad‑hoc tasks as required.
• Act as a point of contact for internal and external stakeholders.
• Assist with travel arrangements and expense management.
• Contribute to the overall efficiency and smooth operation of the office.

What we’re looking for

• Minimum of 3 years’ experience as a Personal Assistant or Executive Assistant.
• Excellent verbal and written communication skills in English and Bahasa Indonesia. Mandarin is an advantage.
• Strong organisational and time management abilities with attention to detail.
• Proficient in using Microsoft Office suite, especially Excel, PowerPoint, and Outlook.
• Ability to work independently, prioritise tasks, and adapt to changing priorities.
• Proactive and customer‑focused approach with a positive can‑do attitude.
• Discretion and confidentiality when handling sensitive information.
• Able to drive a car and have Class A driving licence.
• Able to travel domestically & abroad.

About us

PT. Service Quality International is a leading provider of high‑quality business and management consulting services in Indonesia. With a strong reputation for excellence and a commitment to innovation, we have established ourselves as a trusted partner for our clients. Our team of dedicated professionals is passionate about delivering exceptional results and driving the success of our organisation.

If you are interested in this exciting opportunity, please apply now.