Personal Assistant

PT. Cocok Bali Utama; Denpasar; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A well-established food manufacturing company located in North Denpasar is seeking an experienced Personal Assistant. You will manage the President Director's schedule, organise travel arrangements, and handle communications. The ideal candidate has a Bachelor's degree, 2-3 years of relevant experience, and excellent organisational skills. Proficiency in Microsoft Office is a must. The role offers a dynamic environment with opportunities for growth.

Qualifications

• Minimum 2 - 3 years experience as a Personal Assistant or similar role supporting executives.
• Ability to multitask and prioritize effectively.
• Knowledge of the manufacturing industry is a plus.

Responsibilities

• Manage schedule, appointments, and travel arrangements for the President Director.
• Prepare detailed itineraries and organize meetings and events.
• Draft professional correspondence and maintain confidential records.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office Suite

Education

Bachelor's degree in Business, Management, Administration, or related field

Tools

Microsoft Office Suite

Job description

Well Established Food Manufacturing Company located in North Denpasar is looking for an Experienced

Personal Assistant

Job Duties:

Managing schedule, appointments, and travel arrangements of President Director

Coordinate and manage the President's calendar, scheduling meetings, conferences, and appointments

Arrange and coordinate travel logistics including flights, accommodations, transportation, and visas

Prepare detailed itineraries and agendas for business trips and ensure all necessary arrangements are made

Organize and prioritize incoming communications (phone calls, emails, letters) and respond on behalf of the President Director when appropriate

Screen and direct phone calls, taking accurate messages and handling inquiries as needed

Manage the President Director email inbox, sorting messages, flagging urgent matters, and drafting responses

Prepare and coordinate meetings, conferences, and other events, including logistics, agenda creation, and document preparation

Schedule and coordinate internal and external meetings, ensuring all necessary participants are informed

Take detailed minutes and notes during meetings, and follow up on action items as needed.

Draft professional and polished correspondence, including letters, emails, and memos.

Maintain and update confidential files and records, ensuring accuracy and easy retrieval.

Establish and maintain a systematic filing system, both physical and electronic, for easy retrieval of documents.

Serve as a liaison between the President Director and various departments, conveying information and requests.

Receive and assess incoming requests, inquiries, and issues, determining their urgency and priority.

Support the President Director in preparing budgets, monitoring expenses, and tracking financial documentation.

Coordinate with legal and other relevant departments to obtain necessary approvals and signatures.

Managing personal needed of President Director

Managing personal Social Media of President Director

Requirements:

Bachelor's degree in Business, Management, Administration, economic and related field.

Minimum 2 - 3 years experience as a Personal Assistant, Executive Assistant, or similar role supporting executive

Excellent organizational and time management skills, with the ability to multitask and prioritize effectively

Strong verbal and written communication skills, with the ability to draft professional and polished correspondence

Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software

Professionalism, poise, and the ability to represent the President and the company in a positive manner

Knowledge of the manufacturing industry is a plus

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a personal assistant?

Which of the following Microsoft Office products are you experienced with?

How much notice are you required to give your current employer?

Are you available to travel for this role when required?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)

Are you willing to undergo a pre-employment background check?