Personal Assistant

whiterabit; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A dynamic company, whiterabit is seeking a dedicated Personal Assistant to support our leadership team in Jakarta. The role involves coordinating schedules, managing correspondences, and enhancing office productivity while ensuring a professional and effective operation. Ideal candidates will have at least 2 years in a similar role and exceptional organizational skills.

Qualifications

• Minimum 2 years' experience as a Personal Assistant or Executive Assistant.
• Excellent communication and interpersonal skills.
• Proficient in using Microsoft Office suite.

Responsibilities

• Manage complex calendars and schedules.
• Provide administrative support including managing correspondence.
• Act as the first point of contact for inquiries.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Problem-solving

Tools

Microsoft Office

Job description

About the role

We are seeking a highly organized and proactive Personal Assistant to join our team at whiterabit, a dynamic and rapidly growing company based in Jakarta. In this full-time role, you will provide comprehensive administrative and executive support to our senior leadership team, ensuring the smooth running of day-to-day operations.

What you'll be doing

• Manage complex calendars and schedules, coordinating meetings, appointments, and travel arrangements
• Provide administrative support, including managing correspondence, proofreading, filing, and data entry
• Organize and maintain office systems and processes to enhance productivity and efficiency
• Act as a first point of contact, professionally handling inquiries and representing the leadership team
• Assist with project management tasks and special initiatives as required
• Demonstrate discretion and confidentiality when handling sensitive information

What we're looking for

• Minimum 2 years' experience as a Personal Assistant or Executive Assistant in a fast-paced, corporate environment
• Exceptional organizational and time management skills with the ability to prioritize multiple tasks
• Excellent communication and interpersonal skills, with a professional and diplomatic approach
• Strong attention to detail and a proactive problem-solving mindset
• Proficient in using Microsoft Office suite and other relevant software
• Ability to work independently and as part of a team

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a personal assistant?

How many years of project management experience do you have?

Which of the following Microsoft Office products are you experienced with?

Whiterabit is a company engaged in the food, beverages, and entertainment industry. Pleasure, comfort, and customer satisfaction are our number 1 priority. We aim to provide a unique experience through food, beverage, and entertainment.

Whiterabit establishment is a contemporary, design-led lifestyle brand with a modern approach to luxury, innovation, and cutting-edge design. As a “Talent”, you reflect that lifestyle to our guests, and are the soul behind the brand, bringing it to life.