Personal Assistant

CAPSUL; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading fashion streetwear brand in Jakarta is searching for a highly organised Personal Assistant. This full-time role involves extensive administrative support for senior leadership, including managing schedules, coordinating events, and liaising with stakeholders. The ideal candidate will have at least five years of experience and possess exceptional organisational and communication skills, ensuring the efficient running of both personal and business matters.

Benefits

Opportunities for career development

Flexible work arrangements

Supportive work-life balance

Collaborative and inclusive work environment

Qualifications

• Minimum 5 years of experience as a Personal Assistant or Executive Assistant.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and administrative software.
• Proven track record of high-quality administrative support.

Responsibilities

• Managing calendars and travel arrangements for senior executives.
• Arranging meetings, conferences, and events.
• Providing general administrative support including correspondence and data entry.

Skills

Organisational skills

Time management

Communication

Attention to detail

Discretion

Tools

Microsoft Office Suite

A.I.

Job description

We are seeking a highly organised and proactive Personal Assistant.

This full-time role will provide comprehensive administrative and executive support to our senior leadership, ensuring the efficient and seamless running of the personal and business matters (multifaceted situation). If you thrive in a fast-paced environment and have exceptional multitasking and communication skills, this could be the perfect opportunity for you.

What you'll be doing

Managing the calendars and travel arrangements for senior executives

Arranging and coordinating meetings, conferences and events

Providing general administrative support, including handling correspondence, filing and data entry

Conducting research and preparing presentations and reports as needed

Liaising with internal and external stakeholders on behalf of the executives

Prioritising tasks and requests to ensure deadlines are met

Maintaining confidentiality and discretion when handling sensitive information

What we're looking for

Minimum 5 years of experience as a Personal Assistant or Executive Assistant

Strong organisational and time management skills with the ability to prioritise effectively

Excellent communication and interpersonal skills, with the ability to interact with people at all levels

Proficient in A.I, Microsoft Office suite (Word, Excel, PowerPoint) and other administrative software

Proven track record of providing high-quality administrative and executive support

Adaptable and flexible, with the ability to work well under pressure

Excellent attention to detail and a commitment to maintaining confidentiality

What we offer

Opportunities for career development and progression

Flexible work arrangements and a supportive work-life balance

A collaborative and inclusive work environment

About us

With a strong focus on quality, sustainability and customer satisfaction, we are committed to delivering exceptional products and services to our clients, our company culture is built on teamwork, innovation and a passion for excellence, making us an employer of choice in the region.

If you're excited about this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a personal assistant?

Which of the following Microsoft Office products are you experienced with?

Do you have experience in an administration role?

Which of the following languages are you fluent in?

How much notice are you required to give your current employer?

Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)

Advertising, Arts & Media 11-50 employees

[CAPSUL] [CPSL] is a modern fashion street wear lifestyle brand.

Our business goal is to become one of the leading marketing agencies and fashion brands locally and internationally.

[CAPSUL] [CPSL] is a modern fashion street wear lifestyle brand.

Our business goal is to become one of the leading marketing agencies and fashion brands locally and internationally.