People Operations Specialist

SKINTIFIC; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A dynamic company in Jakarta Utara seeks a detail-oriented People Operations Specialist to join the HR team. This role is crucial for ensuring smooth HR operations, managing employee data, and supporting staff throughout their experience. The ideal candidate will have 1-3 years of HR experience, strong data management skills, and the ability to thrive in a fast-paced environment.

Qualifications

• 1-3 years of experience in People Operations or related HR role.
• Hands-on experience managing large-scale employee data.
• Experience in mid to large-scale organizations preferred.
• High attention to detail and ability to maintain data accuracy.
• Ability to work in a fast-paced, dynamic environment.

Responsibilities

• Monitor daily employee attendance and ensure data accuracy.
• Conduct audits of personnel files for completeness.
• Provide assistance to employees on HR-related inquiries.
• Ensure employee data consistency across HR platforms.

Skills

Data management

Communication skills

Organizational skills

Analytical skills

Proficiency in Excel

Tools

HRIS platforms (e.g., GDay, SAP, Workday)

Job description

Job Description

We are seeking a detail-oriented and proactive People Operations Specialist to join our HR team. This role is pivotal in ensuring smooth day-to-day HR operations, accurate employee data management, and consistent support for employees across their journey with the company. The successful candidate will contribute directly to operational excellence and help deliver a seamless employee experience.

Key Responsibilities

• Daily Attendance Monitoring
  • Check and monitor daily employee attendance, including log-out records
  • Ensure attendance data is synchronized with internal HR systems
  • Send reminders to employees for any attendance discrepancies
• Personnel File (P-File) Audit
  • Ensure completeness of employee records, including :
  • Employment Agreement, Family Card (KK), ID Card (KTP), Offer Letter, CV, Educational Certificates, and other supporting documents
  • Maintain and update file audit checklists
• Employee Support
  • Provide timely assistance to employees regarding HR-related inquiries
  • Support onboarding processes and employee transitions, including those involving new entities
  • Assist registration and nonactivation of Private Insurance and BPJS
• Data Synchronization & HRIS
  • Ensure employee data is consistently updated and accurate across HR platforms
  • Support HRIS data management and reporting as needed

Requirements

• Having 1 – 3 years of experience in a People Operations, HR Administration, or related HR role
• Hands-on experience managing and maintaining large-scale employee data.
• Preferably experienced in supporting HR operations within a mid to large-scale organization.
• Familiarity with HRIS platforms (e.g., GDay, SAP, Workday, or equivalent) is a plus
• Strong data management and analytical skills, with proficiency in Excel (Pivot Tables, VLOOKUP, HLOOKUP, etc.).
• High attention to detail, strong organizational skills, and ability to maintain data accuracy.
• Excellent communication and interpersonal skills.
• Ability to work in a fast-paced, dynamic environment with tight deadlines.