Operations Assistant

Asian Development Bank (ADB); Daerah Khusus Ibukota Jakarta; On-site; USD 25.000 - 35.000; Full time

Job summary

The Asian Development Bank is looking for an Operations Assistant based in Jakarta to support international staff through a variety of administrative tasks. You will manage daily operations, including calendar management, document processing, and logistics support, to facilitate effective communication and operational efficiency. This role requires a proactive individual with a Bachelor's degree and relevant experience, ensuring compliance with organizational procedures.

Benefits

Retirement plan

Medical and health benefits

Paid leave (including parental)

Life and other insurance plans

Staff development

Qualifications

• At least 5 years of relevant professional work experience.
• Excellent proficiency in English.
• Ability to work collaboratively with diverse backgrounds.

Responsibilities

• Manage supervisors' calendars and coordinate administrative activities.
• Process requisitions and assist with budget preparation.
• Support logistics and administrative tasks for meetings.

Skills

Communications

Collaboration

Proactivity

Education

Bachelor's degree in finance, social sciences, business studies, or related fields

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Operation Assistant is assigned to the Indonesia Resident Mission (IRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Jakarta. You will report to the designated international staff and senior officer.

Your Role

As an Operations Assistant, you will perform full administrative responsibilities to support international staff and help coordinate administrative activities for the assigned unit.

You Will

• Manage supervisor(s)' calendar in scheduling meetings with partners (internal and external).
• Process missions and archive related documentation (travel requests, expense reports).
• Process requisitions and purchase orders for institutional procurement and assist with budget preparation using eProc system.
• Provide logistics and administrative support, set up meetings (including drafting different business-type letters, memos), and assist with transportation for visiting missions to IRM.
• With guidance from international and senior local staff, prepare draft routine communications to the governments and other partners, ensuring compliance with the latest ADB template and Handbook of Style and Usage, and procedures.
• Facilitate the dispatch of signed communications.
• Coordinate with government agencies on approval requests and outstanding obligations.
• Support the team in operational activities such as selection of consultants, processing of claims and contract variations, drafting of internal memos and other documents.
• Record and maintain information for project administration matters in ADB systems.
• Provide back-up support to the other (Senior) Operations Assistants as needed.
• Perform additional responsibilities as assigned and stipulated in your workplan.
  
  

You Will Need

• Bachelor's degree in finance, social sciences, business studies, or other related fields.
• At least 5 years of relevant professional work experience; experience in international multilateral and bilateral agencies is desirable.
• Ability to work proactively on assigned tasks, areas of analysis, and research that have a well-defined scope and steps.
• Excellent proficiency in written and verbal communications in English.
• Proficiency in standard software programs (Word, Excel, PowerPoint) and information technologies.
• Ability to work collaboratively with individuals from different cultural and technical backgrounds.
• Please refer to the link for ADB Competency Framework for TL1.
  
  

Benefits

ADB offers a rewarding salary and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Retirement plan
• Medical and health benefits
• Paid leave (including parental)
• Life and other insurance plans
• Staff development
  
  

Additional Information

This opening is a local staff position. It is open only to nationals and residents of Indonesia.

This is a fixed term appointment with option to renew for an initial period of three (3) years following Section 3.1 (b) of Administrative Order No. 2.01 ("Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030 .

ADB only hires nationals of its 69 members .

To view ADB Organizational Chart, please click here .

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.


Primary Location: Indonesia Resident Mission-Indonesia-Jakarta

Department: Southeast Asia Department

Division: Indonesia Resident Mission

Staff Category: Technical Local - Field Office

Position Level: TL1

Job Posting: 04-Jun-2025, 7:59:49 AM

18-Jun-2025, 9:29:00 PM