On-site Project Coordinator & Admin Specialist

NTT Limited; Jakarta Pusat; On-site; IDR 111,600,000 - 200,880,000; Full time

Job summary

NTT DATA is seeking a Project Administrator to provide comprehensive support to project teams. The role involves minute-taking, meeting coordination, budget tracking, and maintaining project calendars in an on-site Jakarta environment.

You will liaise with clients, ensure delivery quality, and assist with resource planning and invoicing reconciliation. Strong teamwork, communication, and proactive attention to detail are essential.

Qualifications

• High school diploma or equivalent.
• Project management qualification or certification preferred.
• Solid project administration and coordination experience.
• Experience in technology services environment.
• Client engagement experience.

Responsibilities

• Provides project administrative support to project teams, including minute-taking and arranging meetings.
• Ensures project delivers the as-sold solution with quality criteria and client satisfaction.
• Liaises with internal/external clients to ensure satisfaction.
• Keeps track of budget and project expenditures.
• Compiles and updates the active project list for stakeholders.
• Provides documentation to stakeholders as required.
• Prepares resource utilization reports and assists with resource allocation.
• Assists with project planning and maintaining the project calendar.
• Reconciles invoices with payments and processes purchase orders.
• Maintains closure checklists for project closures and archiving.
• May perform team lead duties occasionally.
• Performs other related project administration activities.

Skills

Teamwork

Detail oriented

Communication

Proactive

Independent work

Deadline oriented

Cost monitoring

Education

High school diploma or equivalent

Project management qualification/certification

Job description

NTT DATA is seeking a Project Administrator to provide comprehensive support to project teams. The role involves minute-taking, meeting coordination, budget tracking, and maintaining project calendars in an on-site Jakarta environment.

You will liaise with clients, ensure delivery quality, and assist with resource planning and invoicing reconciliation. Strong teamwork, communication, and proactive attention to detail are essential.