Office Manager

Charterhouse Partnership | Asia; Jakarta Selatan; On-site; IDR 492.125.000 - 738.189.000; Full time

Job summary

A leading recruitment firm is seeking an experienced Office Manager in South Jakarta to manage office administration, oversee ESG initiatives, and handle budgets. The ideal candidate will have at least 5 years of experience in facility management, excellent negotiation and project management skills, and a degree in a related field. Join a dynamic team to ensure the smooth operation of office facilities and contribute to environmental sustainability.

Qualifications

• Minimum of 5 years of experience in facility management or related roles.
• Knowledge of local regulations and standards in the Asia region.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Manage office administration, travel management, vendor management.
• Oversee the management and maintenance of office facilities.
• Implement and manage Environmental, Social, and Governance (ESG) initiatives.

Skills

Strong negotiation skills

Project management skills

Excellent communication

Interpersonal skills

Proficiency in office administration

Education

Bachelor's degree in Facility Management, Business Administration, or related field

Tools

SAP

Job description

Overview

Office Manager, South Jakarta

Charterhouse are supporting a European MNC in their search for a Facilities / Office Manager for a newly created role to oversee all aspects of office management.

This person will need to manage budgets and oversee all ESG in terms of ensuring best energy and utilities efficiencies and should have prior exposure in this area.

They will be responsible for office administration for HC of around 100 including travel booking, minor renovations and contractors, pest control etc.

Responsibilities

• Sourcing for real estate, tenancy negotiation, office renovation and removal projects.
• Manage office administration, travel management, vendor management, insurance management.
• Oversee the management and maintenance of office facilities.
• Implement and manage Environmental, Social, and Governance (ESG) initiatives
• Plan and arrange company events, including meetings, conferences, etc.
• Manage budgets and expenditure where needed
• Setup and manage non-trading related order in SRM module in SAP
• Arrange the CIT service if required.

Qualifications

• Bachelor's degree in Facility Management, Business Administration, or related field.
• Minimum of 5 years of experience in facility management or related roles.
• Strong negotiation and project management skills.
• Excellent communication and interpersonal skills.
• Knowledge of local regulations and standards in the Asia region.
• Ability to manage multiple projects simultaneously.
• Proficiency in office administration and travel management.

Only successful candidates will be notified

EA License no: 16S8066 | Reg no.: R1879088