Office Manager

SKINTIFIC; Daerah Khusus Ibukota Jakarta; On-site; USD 25.000 - 40.000; Full time

Job summary

A leading company in the personal care sector is seeking a General Affairs Manager to oversee office operations in Jakarta. This role involves managing facilities, IT coordination, and executing office expansion projects. The ideal candidate will have a strong background in office management and excellent communication skills to effectively collaborate with various teams.

Qualifications

• Minimum 5 years of experience in General Affairs, Facilities Management, or Office Operations.
• Proven track record managing office renovations or expansions.
• Solid understanding of IT coordination and office system support.

Responsibilities

• Oversee all office operations, including facilities management and vendor coordination.
• Lead site identification and renovation projects for new office locations.
• Supervise GA staff and ensure vendor compliance.

Skills

Communication

Project Management

Organizational Skills

Negotiation

Education

Bachelor's degree in Human Resources, Psychology, Business Administration or related field

Job description

Key Responsibilities

General Affairs (GA):

• Oversee all office operations, including facilities management, supplies, security, and vendor coordination.
• Develop and implement GA policies and SOPs.
• Manage service contracts, leases, and insurance related to the workplace.

IT Coordination:

• Work closely with internal IT support to ensure infrastructure stability (networks, devices, hardware, software).
• Coordinate equipment procurement and inventory.
• Support onboarding/offboarding from a systems and tools perspective.

Office Expansion Projects:

• Lead site identification, budgeting, design coordination, and renovation projects for new or expanding office locations.
• Liaise with landlords, contractors, and consultants to ensure timely delivery and quality execution.
• Ensure all office infrastructure (IT, layout, furniture, amenities) supports operational and cultural needs.

Team & Vendor Management:

• Supervise GA staff and third-party vendors.
• Ensure vendor compliance and evaluate performance regularly.

Qualifications

• Minimum 5 years of experience in General Affairs, Facilities Management, or Office Operations.
• Bachelor's degree in human resources, Psychology, Business Administration, or a related field.
• Great communication in English
• Excellent communication and interpersonal skills to effectively collaborate with cross-functional teams and senior management
• Proven track record managing office renovations or expansions.
• Solid understanding of IT coordination and office system support.
• Strong project management, organizational, and negotiation skills.
• Willing to work with WFO setting