Office Management Supervisor

Indodana; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading financial services provider is seeking an Office Manager to oversee office management for out-region offices. Responsibilities include managing travel arrangements, reviewing lease agreements, and supervising support staff. Ideal candidates have a Bachelor’s degree in Management, 2-3 years of experience in office management, and strong communication skills. This role offers competitive compensation and opportunities for growth.

Qualifications

• 2-3 years of experience in General Affairs or Office Management.
• At least 1 year in a supervisory or leadership role.
• Experience in handling business travel arrangements.

Responsibilities

• Oversee office management for out-region offices.
• Review lease agreements and office relocations.
• Manage travel vendors and supervise support staff.

Skills

Communication skills

Coordination skills

Attention to detail

Leadership

Education

Bachelor’s degree in Management or Business Administration

Job description

Company Description

Oversee office management within assigned scope (out-region offices), including providing facilities and infrastructure to ensure a safe, secure, and productive work environment.

Identify potential buildings or coworking spaces in out-region areas.

Review lease agreements for out-region offices, including both shop-house (ruko) and coworking spaces.

Manage office relocations or branch closures efficiently when required.

Handle and approve business travel requests (tickets, accommodation, visa, local transportation) in accordance with company travel policies.

Manage travel vendors and maintain relationships with travel agencies or travel management applications.

Develop and update travel SOPs, including reimbursement, travel safety, and reporting procedures.

Supervise Office Boys and Security staff in out-region offices.

Manage and be accountable for the use of petty cash and cash advances.

Support the Internal Audit team during OJK, ISO, and other audit processes.

Qualifications

• Bachelor’s degree in any field, preferably in Management, Business Administration, or related areas.
• 2–3 years of work experience in General Affairs, Office Management, Travel Administration, branch office management (multi-site), vendor management, or petty cash handling.
• At least 1 year of experience in a supervisory or leadership role.
• Experience in managing branch or out-region offices is a strong advantage.
• Strong communication and coordination skills, especially with external parties (landlords, agencies, vendors) and branch teams.
• Ability to remotely supervise support staff such as Office Boys and Security.
• Detail-oriented in managing petty cash and cash advance administration.
• Experience in handling domestic and international business travel arrangements (tickets, accommodation, local transportation, and visa when required).
• Ability to manage travel vendors/agencies, including performance evaluation and negotiation.
• Proactive, detail-oriented, and highly initiative in resolving operational issues.