Office Coordinator

Gameloft; Kota Yogyakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading gaming company in Yogyakarta is seeking an Office Manager to coordinate office management, legal aspects, and cross-department operations. The ideal candidate will have at least 3 years of experience in office management, effective communication skills in English, and the ability to multitask. This role offers career development opportunities and the chance to work in a global environment.

Benefits

Career development opportunities

Access to top games

Qualifications

• At least 3 years of office management experience.
• Willing to work from the office in Jogja.
• Ability to work independently.

Responsibilities

• Overseeing general office coordination in the Studio.
• Managing records of vendor bills.
• Coordinating with immigration agents for expats' visas and documents.
• Maintaining office budget and expenses, coordinating with the Accountant.
• Supervising office facilities and supplies.
• Collaborating on procurement and project follow-up.

Skills

Effective communication skills in English

Multitasking and time management skills

Organizational and analytical skills

Knowledge of building maintenance, safety, hygiene, and security

Job description

Company Description

Leader in the development and publishing of games, Gameloft has established itself as one of the top innovators in its field since 2000. Gameloft creates games for all digital platforms, with two featured in the "Top 10 iOS Games by All-Time Worldwide Downloads" from App Annie. Gameloft is a Vivendi company.

Gameloft for brands offers leading advertising and gamification solutions to help brands better connect with their audiences. Through interactive content and immersive experiences supported by its extensive in-game media network, Gameloft for brands leverages its gaming expertise to engage audiences with transparency and safety. To date, Gameloft for brands has delivered over 10,000 campaigns for prestigious brands such as Air France, Coca-Cola, Ferrero, Ford, FOX, Lamborghini, ING, Netflix, Procter & Gamble, Samsung, and LEGO, across more than 40 countries, earning over 50 marketing awards.

Job Description

The role involves coordinating office management and work environment, including legal aspects of office permits, and ensuring smooth operations across departments. It includes supervising reception, building management, and supporting HR initiatives to enhance employee experience.

Responsibilities include:

• Overseeing general office coordination in the Studio.
• Managing records of vendor bills.
• Coordinating with immigration agents for expats' visas and documents.
• Maintaining office budget and expenses, coordinating with the Accountant.
• Supervising office facilities and supplies.
• Collaborating on procurement and project follow-up.
• Managing office fit-out projects with IT and maintenance teams.
• Maintaining inventory and asset management.
• Ensuring facilities are maintained and renovated as needed.
• Reporting on office facilities costs and damages.
• Working with Legal to ensure permits are valid.

Qualifications

• Willing to work from the office in Jogja.
• At least 3 years of office management experience.
• Effective communication skills in English.
• Multitasking and time management skills.
• Ability to work independently.
• Knowledge of building maintenance, safety, hygiene, and security.
• Organizational and analytical skills.

Additional Information

• Join a growing, innovative company with talented industry pioneers.
• Work in a global environment with diverse colleagues.
• Enjoy motivating, challenging, and rewarding projects.
• Career development opportunities and access to top games.

For more information, visit www.gameloft.com.

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