Office Coordinator

Gameloft; Daerah Istimewa Yogyakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading gaming company in Daerah Istimewa Yogyakarta is seeking an Office Manager to coordinate office management and support HR initiatives. The ideal candidate has at least 3 years of experience in a similar role, possesses strong multitasking skills, and is knowledgeable in building maintenance and safety. This role offers opportunities for career development and a dynamic company environment.

Benefits

Opportunities for career development

Access to an extensive library of top games

Work with talented industry pioneers

Qualifications

• At least 3 years of experience managing an office.
• Good knowledge of building maintenance, safety, hygiene, and security.
• Ability to work independently with minimal supervision.

Responsibilities

• Oversee general office coordination within the Studio.
• Manage and review the office budget, control expenses.
• Coordinate with immigration agents for expat registration.

Skills

Multitasking

Time management

Organizational skills

Analytical skills

Job description

Leader in the development and publishing of games, Gameloft has established itself as one of the top innovators in its field since 2000. Gameloft creates games for all digital platforms, two of which are featured in the “Top 10 iOS Games by All-Time Worldwide Downloads” from App Annie. Gameloft is a Vivendi company.

Gameloft for brands offers leading advertising and gamification solutions to help brands better connect with their audiences. Through interactive content and immersive experiences supported by its extensive in-game media network, Gameloft for brands leverages its longstanding gaming expertise to engage people in meaningful ways with an unparalleled level of transparency and safety. To date, Gameloft for brands has delivered more than 10,000 campaigns for prestigious brands such as Air France, Coca-Cola, Ferrero, Ford, FOX, Automobili Lamborghini, ING, Netflix, Procter & Gamble, Samsung, and LEGO, in over 40 countries around the world (North America, Latin America, Middle East, Africa, Europe, Asia, etc.). Our work has been honored with over 50 awards from marketing organizations.

Job Description

We are seeking a Office Manager to coordinate all aspects of office management and work environment, including legal aspects of office permits. The role involves coordinating with all functions and departments to ensure smooth office operations, managing reception and building management, and supporting HR initiatives to enhance employee experience through office facilities.

Responsibilities include:

• Oversee general office coordination within the Studio.
• Maintain and verify records of all bills from vendors.
• Coordinate with immigration agents for expat registration, visa, and travel document processing.
• Manage and review the office budget, control expenses, and coordinate payments with the Accountant.
• Supervise office facilities to ensure proper operation and maintenance (air-conditioning, electricity, furniture, supplies).
• Collaborate with Purchasing for cost-effective services and oversee related projects.
• Work with IT and Maintenance for office fit-out, renovation, and installations as per plans and vendor agreements.
• Maintain inventory of office equipment and assets.
• Coordinate with building maintenance for facilities, renovations, and installations.
• Compile reports on office facilities costs, damages, and vendors, validated by the Studio Manager.
• Work closely with the Legal team to ensure all office permits are valid and compliant.

Qualifications

Requirements:

• Willing to work from the office in JOGJA.
• At least 3 years of experience managing an office.
• Strong multitasking and time management skills.
• Ability to work independently with minimal supervision.
• Good knowledge of building maintenance, safety, hygiene, and security.
• Excellent organizational and supervisory skills.
• Analytical and problem-solving abilities.

Additional Information

• Be part of a growing, dynamic company.
• Work with talented industry pioneers.
• Join a global organization with diverse colleagues.
• Enjoy motivating, challenging, and rewarding work on the forefront of gaming innovation.
• Opportunities for career development.
• Access to an extensive library of top games with broad distribution.

Interested in our recruitment process? Details are provided for a transparent application experience.

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