Monitoring and Reporting Coordinator

Prospera; Jakarta Pusat; On-site; IDR 420,000,000 - 660,000,000; Full time

Job summary

Prospera seeks a Monitoring and Reporting Coordinator to lead MEL activities within the Planning, Performance and Inclusion team. You will ensure robust planning, data collection, analysis, and adaptive management to strengthen program results.

You will work with the MERL Adviser and multiple teams to deliver high-quality monitoring outputs, supporting accountability to donors and end beneficiaries.

Qualifications

• Master's Degree (S2) in a relevant field.
• Experience in designing and implementing monitoring and evaluation frameworks, including data collection, analysis, and reporting.
• Proven experience managing project workflows and ensuring timely, high-quality outputs.
• Experience coordinating with government entities, donors, and partners.
• Familiarity with adaptive management and documenting decisions.
• M&E or Project Management certification.
• Proficiency in SPSS and Stata; data visualization skills.
• Fluency in Bahasa Indonesia and English.

Responsibilities

• Document adaptive management decisions and support timeline tracking.
• Coordinate the planning calendar, concept notes, and timelines.
• Lead monthly tracking and quarterly report reviews.
• Support stakeholder feedback and analysis for priority activities.
• Consolidate evidence and support learning products and MEL clinics.
• Provide evidence for DFAT reporting and inputs for DFAT requests.
• Contribute monitoring evidence to evaluations.
• Ensure activities meet SOPs and donor requirements.

Skills

M&E design and implementation

Data analysis

Stakeholder coordination

Adaptive management

DFAT program experience

M&E certification

Bahasa Indonesia and English

Publication record

Education

Master's Degree (S2) in relevant field

Tools

SPSS

Stata

Job description

Performance and Inclusion team, providing operational discipline by ensuring planning, monitoring, reporting, and adaptive management processes are implemented consistently and efficiently. The role combines technical expertise with stakeholder engagement to deliver high-quality monitoring and reporting outputs, supporting the program's overall performance and accountability.Reporting to the MERL Adviser and working closely with the Planning, Performance and Inclusion team, Activity Managers, Finance team, and Communications team, the Monitoring and Reporting Coordinator brings a blend of technical skills, adaptive management principles, and a commitment to continuous improvement. The role requires a proactive approach to identifying and addressing monitoring and reporting challenges, ensuring the program remains aligned with its objectives and donor requirements.

KEY INFORMATION

Job Title : Monitoring and Reporting Coordinator

Position Type : Full time

Duration/level of effort : Long-term (Local)

SUMMARY OF THE PROJECT

Prospera is Australia's flagship economic governance investment in Indonesia, supporting the Government of Indonesia (GoI) to advance inclusive, sustainable and climate-resilient economic reform. Implemented by Cowater International in partnership with the Australian Department of Foreign Affairs and Trade (DFAT) and the Government of Indonesia, the program runs from 2026 to 2035. Prospera is a dual modality program comprising partnerships between Australian and Indonesian government agencies along with distinct but interrelated Managing Contractor-led (Cowater) advisory and support services.

SUMMARY OF THE POSITION

The Monitoring and Reporting Coordinator is an integral role in the MEL and wider Planning, Performance and Inclusion team, providing operational discipline by ensuring planning, monitoring, reporting, and adaptive management processes are implemented consistently and efficiently. The role combines technical expertise with stakeholder engagement to deliver high-quality monitoring and reporting outputs, supporting the program's overall performance and accountability.

Reporting to the MERL Adviser and working closely with the Planning, Performance and Inclusion team, Activity Managers, Finance team, and Communications team, the Monitoring and Reporting Coordinator brings a blend of technical skills, adaptive management principles, and a commitment to continuous improvement. The role requires a proactive approach to identifying and addressing monitoring and reporting challenges, ensuring the program remains aligned with its objectives and donor requirements.

KEY RESPONSIBILITIES

A. Adaptive Management and Planning

Documenting Decisions

• Document adaptive management decisions and support tracking of strategic changes through the Adaptive Management Timeline and other tracking tools

Coordinating Planning

• Coordinate the planning calendar, Activity Concept Notes, AWP structure, timelines, resourcing, and submissions.

B. Monitoring and Reporting

Tracking and Reviewing

• Lead monthly AWP tracking, review quarterly reports, and identify activities requiring management responses.

Stakeholder Feedback

• Support stakeholder feedback and lead V4M analysis for priority activities to improve program efficiency and effectiveness.

Consolidating Evidence

• Consolidate evidence, analyse progress against outcomes, support learning products, and organise MEL clinics.

C. Reporting and Evaluation

Preparing Reports

• Provide evidence for DFAT reporting, and develop inputs for PAF/DPP and other DFAT requests.

Contributing to Evaluations

• Contribute monitoring evidence and reporting inputs to evaluation processes when required.

D. Compliance and Quality Standards

Ensure activities are designed and outputs delivered in accordance with Prospera's SOPs and standards, including technical quality standards, and donor requirements.

SELECTION CRITERIA

• Master's Degree (S2) in relevant field.
• Demonstrated experience in designing and implementing monitoring and evaluation frameworks, including data collection, analysis, and reporting.
• Proven experience in managing project workflows, ensuring timely delivery of outputs, and maintaining high-quality standards.
• Experience in coordinating with multiple stakeholders, including government entities, donors, and implementing partners, to align monitoring and reporting processes.
• Familiarity with adaptive management principles and practices, including documenting decisions and tracking strategic changes.
• Professional Certification: Certification in Monitoring and Evaluation (M&E) or Project Management.
• Advanced Data Analysis: Proficiency in advanced statistical software (e.g., SPSS, Stata) and data visualisation tools.
• Bilingual Skills: Fluency in Bahasa Indonesia and English to enhance communication with local stakeholders.
• Experience with DFAT Programs: Prior experience working on Australian Government-funded programs.
• Publication Record: Published research or articles in the field of monitoring, evaluation, and learning.

Cowater international strives to maintain a fair, transparent, and human centered recruitment process. As part of our commitment to responsible hiring practices and compliance with evolving recruitment regulations, we may use AI assisted tools to support limited aspects of our talent acquisition workflow, such as reviewing or shortlisting applications. These tools are used only to enhance efficiency and consistency in our processes. All assessments, interviews, and final hiring decisions are made exclusively by our human recruiting managers. Candidates may request additional information about the use of these tools or reasonable accommodations during the recruitment process.

Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.

We thank all applicants, however only those shortlisted will be contacted.

ABOUT US

Founded in 1985, Cowater International is a leading global development consulting company. Headquartered in Ottawa and with corporate hubs in Auckland, Berlin, Brussels, Helsinki, London, Madrid, Manila, Nairobi, Singapore and Stockholm, Cowater International has successfully delivered a portfolio of over 2500 projects and assignments in more than 95 countries. We work with governments, private sector actors and communities implementing projects that support socio-economic development, institutional strengthening, environmental improvements and advance equal opportunities for all. We are a diverse and experienced team committed to building a better tomorrow for the people we serve. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017.

We thank you for your interest in building a better tomorrow.