Mandarin Executive Assistant

Smoore Technology Indonesia; Kota Malang ꦠꦸꦛꦩꦭꦁ; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading vaping technology company in Malang seeks an Executive Assistant to provide comprehensive administrative support to executives. Responsibilities include managing schedules, facilitating communication, and performing various administrative tasks. Candidates should have a Bachelor’s degree, proficiency in Microsoft Office, and excellent communication skills in English and Mandarin. This role requires strong organizational skills and the ability to maintain confidentiality.

Qualifications

• 2-3 years of experience as an Assistant or in a similar administrative role.
• Able to use Mandarin for daily communication (HSK 4 and above preferred).
• High level of discretion and confidentiality.

Responsibilities

• Manage and organize the executive's calendar.
• Prepare meeting agendas and take minutes.
• Coordinate travel arrangements.

Skills

Proficient in Microsoft Office Suite

Excellent verbal and written communication skills

Strong organizational skills

Ability to multitask

Proactive and agile

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

About SMOORE :

SMOORE Indonesia is part of SMOORE Holding International, a global leader in offering vaping technology solutions, including manufacturing vaping devices and vaping components for HNB products on an ODM basis, with advanced R&D technology, strong manufacturing capacity, wide-spectrum product portfolio and diverse customer base. Headquartered in China and as part of our business growth in Indonesia currently we have 4 plants in Indonesia :

1. PT. Smoore Technology Indonesia in Malang
2. PT. Atomization Technology Indonesia in Pasuruan
3. PT. Merit Technology and Innovation Indonesia in Sidoarjo
4. PT. Genesis Technology Indonesia in Malang.

Job Descriptions :

Executive Assistant, will provide comprehensive administrative support to executive members, ensuring efficient operation of their daily activities.

This role will involve managing schedules, facilitating communication, and performing various administrative tasks.

Responsibilities :

• Manage and organize the executive's calendar, including scheduling meetings and appointments.
• Answer phone calls and direct them to the appropriate personnel.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries.
• Serve as a liaison between executives and internal/external stakeholders.
• Draft and manage correspondence, including emails and reports.
• Maintain confidentiality regarding sensitive information.
• Assist in project management tasks as required.

Qualifications :

• Minimum education of Bachelor’s Degree or equivalent; a degree in Business Administration, Accounting, Finance or related field is preferred.
• 2-3 years of experience as an Assistant or in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Excellent verbal and written communication skills in English ,able to use Mandarin for daily communication(HSK 4 and above is prefferd).
• Excellent in executive and corporate communication.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proactive, agile and initiative person.
• High level of discretion and confidentiality.
• Willing to be placed in Malang.