Manager, Document Control (Tobacco - Batam Placement)

YSQ International Pte Ltd; Bukit Tempayan; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A multinational corporation is seeking a Manager – Document Control to oversee daily operations in the flavour lab. The role demands coordination of sample delivery and project documentation, effective management of laboratory inventory, and collaboration with cross-functional teams to ensure timely project execution. Candidates need at least 5 years of relevant experience, strong knowledge of chemical management, and proficiency in Microsoft Office.

Qualifications

• Minimum 5 years of relevant experience in product development, document control, and laboratory activities.
• Strong knowledge of chemical management, CAS numbers, and safety data sheets.
• Ability to lead meetings and resolve conflicts within cross-functional teams.

Responsibilities

• Coordinate sample delivery and manage product/project documentation.
• Implement document control systems and ensure compliance with audit requirements.
• Manage raw material inventory and coordinate stock replenishment.

Skills

Project Management

Documentation control

Chemical management

Microsoft Office Suite

Analytical skills

Tools

SharePoint

SAP DMS

Job description

The Manager – Document Control will play a key role in supporting the daily operations of the flavour lab. This role is responsible for coordinating sample delivery, managing product / project documentation, maintaining lab inventory, and ensuring smooth laboratory operations. The position requires close collaboration with flavourists, project managers, factories and cross-functional teams to ensure timely execution of flavour creation and product development activities.

REQUIREMENTS:

Flavour Project Related

Work closely with Flavorists and oversee planning and coordination of lab samples & formulations to ensure on time and on quality delivery of prototypes.

Manage and maintain product development and project management related system / documentation to ensure accuracy, version control, and accessibility.

Track and follow up on project timelines, deliverables, and documentation flow across cross-functional teams.

Support project meetings by preparing document summaries, tracking action items, and ensuring timely communication.

Implement document control systems and ensure compliance with internal standards and audit requirements.

Contribute to the continuous improvement of document control workflows and digital tools.

Any Ad-hoc initiatives and duties assigned from time to time by the management team.

Flavour Laboratories Related

Manage raw material inventory, coordinate stock replenishment, and ensure proper storage and documentation.

Draft, update, and maintain Standard Operating Procedures (SOPs) for lab activities and sample workflows.

Collaborate closely with team for ongoing sourcing and procurement of specific equipment, consumables, and chemicals.

Ensure timely maintenance and preventive maintenance of all laboratory equipment to ensure that it is in good condition.

Provide support for audits or internal reviews involving lab operations or documentation.

Facilitate the application of licenses and liaise with the relevant authorities for license/permit issues relating to safety.

Enhance the existing laboratory process and make recommendations for improvement.

REQUIREMENTS:

Minimum 5 years of relevant experience in product development, document control, laboratory activities, project management, with exposure to technical/R&D environments is a plus.

Strong knowledge on chemical management, CAS number, safety data sheets.

Knowledge in quality standards/regulatory requirements will be added advantage.

Able to multi-task, meet deadlines with demonstrated ability to drive improvement

Demonstrated strong ability to lead and drive meeting / discussion, communicate issues and resolve conflicts within cross functional teams

Good sense of prioritization and agile in managing changes

Good planning and organization skills with strong analytical and problem-solving skills

Proficient in Microsoft Office Suite (Excel, Word, PowerPoint); familiarity with document management systems (e.g., SharePoint, SAP DMS) is a plus.

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as a Document Control Manager?

How much notice are you required to give your current employer?

How would you rate your English language skills?

How many years' experience do you have as a Head of Flavour Application?

YSQ International Pte Ltd was incorporated in 2009 and commenced operations in Singapore with a core business focused in:

Technological Investment

Asset Management

Wholesale & Distribution of Tobacco-related products

Since then, we have been committed to evolving into a multi-million, multinational company, creating more than ripples in the industry pond, by focusing on continual growth. Our obsession with delivering only the best stems from the demands of modern society, and through the years, we have evolved from a humble, self-run company to a multinational corporation with more than 1,500 global employees in our offices located around the world, as we continue to evolve and exceed expectations.

YSQ International is committed to continually providing the highest standards in quality and innovation in all it does. We are always looking for partnerships to expand on our products & services, so should you be interested in building a business partnership with us, we’d love to hear from you.

YSQ International Pte Ltd was incorporated in 2009 and commenced operations in Singapore with a core business focused in:

Technological Investment

Asset Management

Wholesale & Distribution of Tobacco-related products

Since then, we have been committed to evolving into a multi-million, multinational company, creating more than ripples in the industry pond, by focusing on continual growth. Our obsession with delivering only the best stems from the demands of modern society, and through the years, we have evolved from a humble, self-run company to a multinational corporation with more than 1,500 global employees in our offices located around the world, as we continue to evolve and exceed expectations.

YSQ International is committed to continually providing the highest standards in quality and innovation in all it does. We are always looking for partnerships to expand on our products & services, so should you be interested in building a business partnership with us, we’d love to hear from you.