Legal Supervisor

Aspen Medical - Indonesia; Depok; On-site; IDR 12.000.000 - 18.000.000; Full time

Job summary

A healthcare organization in Depok is seeking a legal officer to oversee compliance with Indonesian healthcare laws and manage contracts. Responsibilities include ensuring legal readiness for hospital operations, drafting contracts, and conducting risk assessments. Candidates should possess a law degree and at least 3 years of relevant experience. This position offers a unique opportunity to shape the legal framework of a new healthcare facility.

Qualifications

• 3+ years of legal experience in healthcare or related fields.
• Familiarity with Indonesian healthcare laws and regulations.
• Strong contract negotiation and drafting skills.

Responsibilities

• Oversee legal compliance for hospital operations.
• Draft and manage vendor contracts.
• Conduct legal risk assessments and provide training.

Skills

Legal compliance

Contract management

Healthcare regulations knowledge

Legal risk assessment

Education

Bachelor’s degree in law

Master’s in Health Law or Compliance

Job description

Position Overview

This position plays a key role in supporting the hospital’s legal operations by overseeing day-to-day legal task, ensuring compliance with Indonesian healthcare laws, assisting with contract management, and addressing legal issues related to patients, employees, and third parties. This role bridges operational activities and legal oversight under the guidance of Manager of Manager Administration and Human Resource.

Key Outcomes

Legal readiness for commissioning and licensing

• All permits, licenses, and approval required for hospital construction and commissioning are obtained on time, including:
• IMB (building permit)/PBG
• SIPR (Surat Izin Penyelenggara Rumah Sakit)
• AMDA/UKL-UPL (environmental compliance)
• TDUP, OSS NIB registration via BKPM
• Hospital compliance with local zoning, environmental, and land ownership laws.

Contractual and vendor agreements secured legally

• Drafting, reviewing, and finalizing contracts with construction firms, medial equipment suppliers, IT vendor, and service providers.
• Ensuring proper risk allocation, warranties, penalties, and regulatory clauses are included.

Hospital governance and legal framework established.

• Preparation of hospital bylaws, internal legal SOPs, ethic policies, and organizational governance aligned with:
• UU No. 4/2009 tentang Rumah Sakit
• Peraturan Menteri Kesehatan
• Assistance in board legal compliance and legal structuring.

Staff legal onboarding & employment contracts ready

• Employee contracts for medial and non-medical staff reviewed and issued per Indonesian Manpower Law ( UU No. 13/2003 and Omnibus law)
• Policies on discipline, termination, confidentiality, and data protection are implemented

Legal compliance for medical operations and licensing

• Assistance in obtaining and maintaining:
• SIP (Surat Izin Praktik) for doctors.
• STR (Surat Tanda Registrasi) for healthcare professionals.
• Pharmaceutical and radiology permits
• Oversight on compliance with BPJS partnership requirement and Ministry of Health Standards.

Risk & liability framework in place before launch

• Legal risk assessment conducted for hospital operations, including patient safety, medical malpractice and insurance coverage.
• Contracts with malpractice insurance providers and SOPs for incident response and consent.

Patient legal documentation and compliance systems ready

• Review and implementation of:
• Informed consent forms.
• Data privacy compliance (based on UU PDP no. 27/2022)
• Patient rights policies (aligned with Permenkes No. 69/2014)
• System in place for managing patient complaints legally and ethically.

Internal legal monitoring mechanism implemented

• Tools and workflows developed to ensure ongoing monitoring of compliance, licensing renewals, contract deadlines, and reporting obligations.
• Legal dashboard or tracking system for hospital management.

Primary Duties and Responsibilities

Legal support for licensing and hospital establishment

• Coordinate legal documentation required for hospital establishment.
• Liaise with relevant government agencies to secure all necessary permits and licenses.
• Ensure legal compliance with national regulations such as:
• UU No. 36/2009 (Health law)
• UU No. 11/2009 (Hospital law)
• UU No. 11/2020 (Job creation Law/Omnibus law).
• Environmental regulation (UKL/UPL or AMDAL)

Contract drafting and management

• Draft, review, and monitor contracts related to:
• Construction and infrastructure vendors
• Medical equipment procurement.
• IT and service providers
• Consultant and project managers
• Ensure all contracts are legally sound, include proper risk allocation, and comply with Indonesian contract law (KUHPerdata)

Internal legal framework and governance setup

• Assist in developing hospital bylaws, legal SOPs, and organizational governance documents.
• Support creation of internal policies related to legal, compliance, ethics, and patient care.
• Ensure hospital organizational structure meet legal requirements limited liability company (Perusahaan Terbatas)

Medical staff licensing and employment legalities.

• Ensure all healthcare professionals (doctors, nurses, pharmacists) have valid:
• SIP (Surat Izin Praktik)
• STR (Surat Tanda Registrasi)
• Review employment contracts and HR policies to comply with:
• UU Ketenagakerjaan (Labor law)
• Omnibus law updates
• Company regulations and internal policies.
• Handle legal aspects of staff onboarding, dispute prevention, and contract termination if needed.

Legal risk management and insurance

• Conduct legal risk assessment prior to hospital opening.
• Set up legal risk mitigation strategies related to:
• Medical malpractice
• Patient safety incidents.
• Third-party liabilities
• Assist in procurement and review of insurance

Compliance with patient care regulations

• Draft and implemented legal documents and policies for:
• Informed consent
• Patient rights (as per Permenkes No. 69/2014)
• Data privacy (as per UU No. 27/2022 – Personal Data Protection Law)
• Coordinate legal aspects of compliant handling mechanism and ethical review boards

Coordination with external stakeholders

• Maintain communication with:
• Notaries
• External legal counsel
• Government regulators
• BPJS Kesehatan and insurance companies
• Assist in resolving legal issues or obstacle during pre-operational inspections or audits.

Ongoing legal monitoring and support post commissioning

• Maintain a compliance calendar for license renewals, contract expirations, and regulatory deadlines.
• Support day-to-day legal operations after the hospital opens, including:
• New vendor contract review
• Legal review of promotional materials or public communications
• Response to legal inquiries and incidents

Legal training and awareness

• Provide legal briefings or training for staff on:
• Legal documentation procedures
• Patient rights and data protection
• Consent and confidentiality obligations
• Hospital legal protocols

Support for internal audit and accreditation.

• Assist in legal document preparation for hospital accreditation
• Ensure legal compliance is verifiable and documented for audits and inspections.

Selection Criteria

1. Bachelor’s degree in law from an accredited Indonesin University
2. Master’s degree or certification in Health Law, Corporate law, or Compliance is an advantage
3. Minimum 3 years of legal experience preferably in Healthcare or hospital legal department, law firms handling health, corporate or regulatory law.
4. Proven experience in hospital commissioning legal works is a strong plus.
5. Ability to design and delivery legal training for hospital staff on informed consent and patient rights, medical staff licensing and legal obligations, data protection, ethics and compliance policies.
6. Familiarity with hospital accreditation process
7. Ability to coordinate with regulators, external counsel, notaries and internal departments