Legal Operation and Administration Officer (Contract)

PT Trinusa Travelindo; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A technology startup in Jakarta is seeking an experienced Administrative Professional to assist the legal team with filing, correspondence, and office management. The ideal candidate has a Bachelor's degree, at least 3 years of administrative experience, and proficiency in Microsoft Office. Strong communication and time management skills are essential, along with the ability to handle sensitive information effectively.

Qualifications

• Minimum 3 years of experience in administrative matters.
• Prior experience at a law firm is advantageous.
• Strong ability to handle confidential information.

Responsibilities

• Assist with legal administrative filing and reporting.
• Organize and maintain electronic filing systems.
• Manage office correspondences and appointments.

Skills

Communication skills

Time management

Attention to detail

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Overview

It\'s fun to work in a company where people truly BELIEVE in what they\'re doing!

Responsibilities

• Assist relevant stakeholders on legal administrative filing, submission and/or reporting of legal data
• Set up, organize and maintain filing systems (paper and electronic) in accordance with applicable procedures and standards
• Liaise and coordinate with external service providers (where necessary)
• Record, distribute and monitor deadlines for the legal team in general
• Manage office correspondences, including emails, phone calls and mail, efficiently and promptly
• Plan and schedule appointments, conferences, meetings and travel arrangements
• Manage payments of invoices and budget monitoring
• Support team for signing and documents requests
• Maintain communication with other departments
• Support team with all administrative functions

Qualifications

• Bachelor\'s degree graduate
• Minimum 3 years of working experience in administrative matters
• Prior working experience at a law firm would be an advantage
• Able to work on a wide range of matters with minimum supervision
• Have good communication and time management skills
• Attention to detail and accuracy in all aspects of work
• Able to effectively handle sensitive and confidential information
• Able to work as a team
• Have advanced knowledge for the use of Microsoft Office, including word, excel, and powerpoint
• Fluent in English, both oral and writing

About Traveloka

Traveloka (traveloka.com) is a tech startup based in Jakarta. We aim to revolutionize Indonesian travel marketplace and make it more accessible to travelers across the country. Since it is a mammoth of a task, we\'d love to have talented people from diverse backgrounds who can help us achieve our mission. We are committed to building a dynamic workplace where people truly enjoy their work and feel that they can really have an impact.