KF CF - Head of Human Resource Information System

KF PT. Kalbe Farma Tbk.; Jakarta Pusat; On-site; IDR 50,000,000 - 90,000,000; Full time

Job summary

KF PT. Kalbe Farma Tbk. membutuhkan tenaga profesional HRIS dengan fokus Workday untuk manajemen sistem dan pelaporan HR. Peran ini melibatkan analisis kebutuhan, dukungan pengguna, dan pengelolaan integrasi antar modul HR.

Pengalaman 5–6 tahun di bidang HRIS dan konsultan HRIS sangat dihargai. Posisi ini menuntut kemampuan manajemen proyek yang baik, serta pemahaman operasional HR Shared Services.

Qualifications

• Memiliki kemampuan analisis yang kuat dan mampu menerjemahkan kebutuhan pengguna menjadi solusi HRIS.
• Berpengalaman dalam dokumentasi kebutuhan pengguna dan menjaga kejelasan kebutuhan bisnis.
• Memiliki pemahaman operasional shared services, khususnya HR Shared Services.
• Memahami proses dan praktik HR secara menyeluruh.
• Memiliki pengalaman menggunakan HRIS, terutama Workday.
• Pengalaman Workday HRIS menjadi nilai tambah.

Responsibilities

• Mengelola dan memastikan operasional Workday HRIS berjalan optimal.
• Membarui dan memelihara sistem secara berkala serta memastikan integrasi dengan absensi, payroll, dan sertifikat.
• Mengelola database HRIS lama agar tetap bisa diakses untuk referensi.
• Menyusun laporan HRIS untuk analisis dan pengambilan keputusan HR.
• Memberikan dukungan teknis dan pelatihan penggunaan HRIS bagi HR dan karyawan.
• Mengatur hak akses dan keamanan sistem sesuai kebijakan organisasi.
• Berkolaborasi dengan IT untuk pengembangan aplikasi di luar HRIS dan URS.

Skills

Analisis data HR

HR Shared Services knowledge

Pemahaman HR

HRIS experience

Workday HRIS experience

HRIS implementation background

Project management

HR data administration

Digital HRGA initiative exposure

Tools

Workday HRIS

Job description

Founded in 1966, Kalbe Farma (Kalbe) is the largest publicly-listed pharmaceutical company in Southeast Asia. As of end 2023, Kalbe’s extensive healthcare ecosystem encompasses a network of 47 companies, including subsidiaries, joint ventures, and associates, all driven by a dedicated workforce of 16,795 employees. Guided by a vision to become the country’s best global healthcare company, Kalbe offers a comprehensive healthcare solution through its four key business divisions: prescription pharmaceuticals, consumer health, nutrition, and distribution & logistics. Within these divisions, Kalbe manages a diverse portfolio reinforced by a robust distribution network that serves over one million outlets across Indonesia’s vast archipelago. On the international stage, Kalbe has established a strong presence in ASEAN countries, as well as regions spanning East and South Asia, the Middle East, and Africa. Kalbe’s business ventures are supported by best in- class research and development capabilities, developed through strategic alliances with many international partners. The Company is deeply involved in cutting-edge areas such as drug delivery systems, cancer treatment, stem cell research, and biotechnology.

Founded in 1966, Kalbe Farma (Kalbe) is the largest publicly-listed pharmaceutical company in Southeast Asia. As of end 2023, Kalbe’s extensive healthcare ecosystem encompasses a network of 47 companies, including subsidiaries, joint ventures, and associates, all driven by a dedicated workforce of 16,795 employees. Guided by a vision to become the country’s best global healthcare company, Kalbe offers a comprehensive healthcare solution through its four key business divisions: prescription pharmaceuticals, consumer health, nutrition, and distribution & logistics. Within these divisions, Kalbe manages a diverse portfolio reinforced by a robust distribution network that serves over one million outlets across Indonesia’s vast archipelago. On the international stage, Kalbe has established a strong presence in ASEAN countries, as well as regions spanning East and South Asia, the Middle East, and Africa. Kalbe’s business ventures are supported by best in- class research and development capabilities, developed through strategic alliances with many international partners. The Company is deeply involved in cutting-edge areas such as drug delivery systems, cancer treatment, stem cell research, and biotechnology.

Job Description Requirements:

• Memiliki kemampuan analisis yang kuat serta mampu menginterpretasikan dan menerjemahkan kebutuhan pengguna menjadi solusi yang dapat diimplementasikan
• Berpengalaman dalam dokumentasi kebutuhan pengguna serta memastikan kejelasan kebutuhan bisnis
• Memiliki pemahaman terkait operasional shared services, khususnya di lingkungan HR Shared Services
• Memahami proses dan praktik Human Resources (HR) dengan baik
• Memiliki pengalaman langsung dalam penggunaan Human Resource Information Systems (HRIS)
• Pengalaman menggunakan sistem HRIS Workday menjadi nilai tambah
• Memiliki minimal 5–6 tahun pengalaman kerja yang relevan
• Latar belakang sebagai konsultan HRIS diperbolehkan, dengan pengalaman terbukti dalam implementasi atau operasional HRIS
• Memiliki kemampuan manajemen proyek yang sangat baik serta mampu mendorong pencapaian target
• Berpengalaman dalam administrasi data HR dan analisis data operasional
• Memiliki exposure atau pengalaman dalam inisiatif digital HRGA

Tugas dan Tanggung Jawab:

1. Manajemen Sistem HRIS Workday

• Mengelola dan memastikan sistem berjalan dengan optimal.
• Melakukan pembaruan dan pemeliharaan sistem secara berkala.
• Memastikan integrasi yang efektif antara HRIS dan sistem lain yang terkait (absensi, payroll, e-sertifikat, technical competency, dll).
• Mengelola database HRIS yang lama di server agar tetap dapat diakses.

2. Pengelolaan laporan dan Analisa HRIS Workday

• Berkoordinasi dengan HR perusahaan untuk memperbarui database karyawan agar lengkap dan akurat.
• Buat format laporan di sistem yang akan digunakan untuk kebutuhan analisa dari masing-masing bagian untuk mendukung pengambilan keputusan strategis HR.
• Buat dan memberikan masukan atas report dari SLA antara HR Shared Services dan unit bisnis yang terkait sistem (misal: job change, termination, data completeness, respon time tiket, penyelesaian case tiket).

3. Dukungan Proses HR di HRIS Workday

• Menangani masalah teknis dan memberikan dukungan penggunaan sistem untuk proses HRD
• Memberikan bantuan dalam pelatihan kepada HR dan karyawan terkait penggunaan.
• Melakukan pengaturan role, permission, dan pengamanan sistem sesuai kebijakan organisasi.
• Memfasilitasi HR dengan tim IT dalam pengembangan aplikasi diluar HRIS di Group untuk URS (user requirement specification) dan development sampai dengan penentuan project owner dan leader

Company: KF PT. Kalbe Farma Tbk.

Founded in 1966, Kalbe Farma (Kalbe) is the largest publicly-listed pharmaceutical company in Southeast Asia. As of end 2023, Kalbe’s extensive healthcare ecosystem encompasses a network of 47 companies, including subsidiaries, joint ventures, and associates, all driven by a dedicated workforce of 16,795 employees. Guided by a vision to become the country’s best global healthcare company, Kalbe offers a comprehensive healthcare solution through its four key business divisions: prescription pharmaceuticals, consumer health, nutrition, and distribution & logistics. Within these divisions, Kalbe manages a diverse portfolio reinforced by a robust distribution network that serves over one million outlets across Indonesia’s vast archipelago. On the international stage, Kalbe has established a strong presence in ASEAN countries, as well as regions spanning East and South Asia, the Middle East, and Africa. Kalbe’s business ventures are supported by bestin- class research and development capabilities, developed through strategic alliances with many international partners. The Company is deeply involved in cutting-edge areas such as drug delivery systems, cancer treatment, stem cell research, and biotechnology.