Junior Assistant

dsm-firmenich; Daerah Khusus Ibukota Jakarta; On-site; EUR 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a Junior Assistant to support business executives in a vibrant and multicultural environment. This role involves a variety of administrative tasks, including managing schedules, preparing correspondence, and facilitating meetings. The ideal candidate will possess strong secretarial skills, a positive attitude, and the ability to communicate effectively at all levels. Join a dynamic team committed to innovation and diversity, where your contributions will help drive progress and creativity in a global setting.

Qualifications

• 2-5 years of administrative experience supporting a senior executive.
• Excellent verbal and written communication skills.

Responsibilities

• Perform advanced secretarial duties and manage executive schedules.
• Prepare correspondence, reports, and organize meetings.

Skills

Secretarial Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Time Management

Education

Degree in Secretarial or Equivalent

Job description

Location field must contain 'city, state' or a zip code to perform a radius search (e.g., Denver, CO or 46122). City and state must be separated by a comma followed by a space (e.g., Houston, TX).

dsm-firmenich Junior Assistant in Jakarta, Indonesia

Job title – Junior Assistant

The Junior Assistant is responsible for working with business executives and supporting business activities as needed. This function will report to the Sr. Director, Commercial, Taste who is based in Jakarta, Indonesia.

Key Responsibilities:

1. Works independently to perform advanced, diversified, and complex secretarial duties.
2. Prepares, composes, and initiates correspondence, memoranda, presentation material, and reports.
3. Organizes and prioritizes workload to meet deadlines.
4. Answers and screens telephone calls, takes messages, provides information, or redirects calls as appropriate. Receives and directs visitors.
5. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.
6. Arranges meetings and conferences; prepares and distributes minutes of meetings.
7. Manage contracts expiration dates and renewal reminders to stakeholders.
8. Manage travel bookings and visitor schedules.
9. Manage AGM meetings schedule and paperwork.
10. Manage company paperwork, such as preparing RUPS (Rapat Umum Pemegang Saham).
11. Support business needs/administration.

We value:

Degree in secretarial or equivalent with 2-5 years of related administrative experience supporting a senior executive.

Positive work attitude, self-starter, structured.

Excellent interpersonal skills with the ability to communicate at all levels, both verbal and written.

We offer:

Join a talented, dynamic, and diverse team and working environment. We are passionate about people, cultures, trends, and brands.

A global and diverse working environment.

Highly dynamic and multicultural company.

Equal Opportunities Commitment

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drive unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate; there’s a place for everyone at dsm-firmenich.

dsm-firmenich is an Equal Opportunity and Affirmative Action Employer. dsm-firmenich people are as diverse as our customers. For us, that includes a commitment to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

We are committed to providing reasonable support for disabled applicants in our recruiting process. Should you need assistance and are comfortable to share this, please let us know.

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world’s growing population to thrive. With our comprehensive range of solutions, using natural and renewable ingredients and renowned science and technology capabilities, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life every day, everywhere, for billions of people.