HR Project Associate

Staffinc; Daerah Khusus Ibukota Jakarta; On-site; IDR 300,000,000 - 400,000,000; Full time

Job summary

An established industry player is seeking a dynamic HR and Administrative Coordinator to manage recruitment, maintain employee records, and ensure compliance with HR regulations. In this role, you will oversee the entire recruitment process, from posting job openings to onboarding new hires, while also managing workforce administration tasks. Your strong communication and task management skills will be crucial as you act as a liaison between teams and clients, ensuring effective collaboration. If you are detail-oriented and passionate about enhancing operational efficiency, this opportunity is perfect for you.

Qualifications

• Bachelor’s degree or 1-3 years of relevant experience required.
• Strong task management and communication skills are essential.

Responsibilities

• Oversee recruitment processes and manage employee records.
• Ensure compliance with HR practices and improve operational efficiency.

Skills

Task Management

Data Reporting

Communication Skills

Problem-Solving

Education

Bachelor’s Degree in Related Field

1-3 Years Work Experience

Tools

Excel

Google Suite

HR Tools

Job description

Recruitment and Workforce Administration:

1. Oversees the complete recruitment process, from posting job openings and reviewing applications to conducting interviews and onboarding new hires.
2. Manages workforce administration tasks such as employee contracts, job assignments, and workforce planning to ensure optimal staff allocation.

Employee Records and Attendance Management:

1. Maintains and updates employee records, including personal details, employment history, performance reviews, and any relevant certifications.
2. Tracks employee attendance, leave balances, and absences, ensuring accurate records for payroll and compliance purposes.

Compliance and Documentation:

1. Ensures that all HR practices and procedures comply with legal and regulatory requirements.
2. Prepares and maintains comprehensive documentation, including employment contracts, policies, procedures, and other HR-related documents.

Client Invoicing and Reporting:

1. Prepares and issues client invoices, ensuring accuracy and timely submission.
2. Generates regular reports on workforce metrics, project progress, and financial data to support decision-making and client communication.

Liaison and Coordination:

1. Acts as a central point of contact between teams, employees, and clients to facilitate smooth project execution and communication.
2. Supports internal coordination by addressing issues, resolving conflicts, and ensuring effective collaboration among team members.

Operational Efficiency:

1. Identifies opportunities for process improvements and implements strategies to enhance operational efficiency.
2. Provides support in resolving operational issues and ensures that daily HR and administrative tasks are completed efficiently.

Job Requirements:

1. Bachelor’s degree in related field or work experience of 1-3 years’ experience
2. Strong task management, data reporting, and communication skills
3. Proficient in Excel, Google Suite, and HR tools
4. Detail-oriented, problem-solver, and capable of handling multiple projects
5. Prior experience in outsourcing project management