HR and Admin Executive (Mandarin Speaker)

XIAOXI TECH (MALAYSIA) SDN. BHD.; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading tech company in Jakarta is seeking an HR and Admin Executive who is a Mandarin speaker. The role involves handling recruitment procedures, payroll processing, and employee relations. Candidates should have 3-5 years of HR experience, a Bachelor's degree, and proficiency in Mandarin, English, and Bahasa Indonesia.

Qualifications

• 3-5 years of experience in HR and administrative roles.
• Proficiency in English, Bahasa Indonesia, and Mandarin is required.
• Experience with HR systems is a plus.

Responsibilities

• Publish job postings and screen resumes.
• Handle payroll processing and disbursement.
• Manage employee grievances and coordination.

Skills

Communication

Coordination

Detail-oriented

Education

Bachelor’s degree in Human Resources, Business Administration, or related fields

Tools

Microsoft Office

Google Workspace

Job description

HR and Admin Executive (Mandarin Speaker)

●Publish job postings and screen resumes based on company hiring needs; arrange interviews.

●Coordinate with external recruitment platforms (e.g., JobStreet, LinkedIn, Kalibrr).

●Handle hiring procedures including offer issuance, onboarding, contract signing, and probation follow-up.

●Stay informed of Indonesian labor laws to ensure legal and compliant employment practices.

2. Payroll & Attendance Management

●Responsible for payroll processing and disbursement, including BPJS (Indonesia social security) and tax calculations (PPh21).

●Monitor implementation of attendance, leave, overtime, and annual leave policies.

●Manage payroll systems or coordinate with third-party payroll service providers.

3. Employee Relations & Administrative Support

●Organize employee engagement activities, festive gifts, and birthday celebrations to support corporate culture building.

●Handle employee grievances, coordinate labor dispute resolutions, and manage offboarding processes.

4. Compliance & Documentation

●Prepare and maintain HR documentation, including employment contracts and onboarding records.

●Support the formulation and implementation of HR policies to ensure compliance with Indonesian labor regulations (UU Ketenagakerjaan).

5. Office Operations Management

●Oversee office maintenance, procurement and management of office supplies (e.g., cleaning services, access control, fire safety).

●Coordinate utilities payment (water, electricity, internet), property management, and repair services.

●Manage courier and mail handling, as well as administrative reimbursements and payment follow-ups.

●Assist with onboarding logistics such as workstation allocation, access card issuance, and email account setup.

●Arrange business travel, including flight, hotel, and transportation bookings.

●Work with the finance team to complete monthly administrative expense reports.

Job Requirements

Bachelor’s degree or above, preferably in Human Resources, Business Administration, or related fields.

Proficiency in English, Bahasa Indonesia, and Mandarin is required, as the position involves direct communication with colleagues at the China headquarters.

3–5 years of experience in HR and administrative roles; prior experience in startups is an advantage.

Strong communication and coordination skills; proactive, detail-oriented, and able to perform well under pressure.

Proficient in Microsoft Office and Google Workspace; experience with HR systems is a plus.

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Founded in 2014, Xiaoxi Technology is a leading tech company focused on building the mobile internet ecosystem. Since its inception, the company has been dedicated to driving industry growth through innovative technologies and exceptional services. The Xiaoxi Technology Group operates through three core business units: Linghu Data, Mo Ye Interactive Entertainment, and Shenlong Cloud Computing. We have established a global business network with offices in Shanghai, Nanjing, Chengdu, Malaysia, Beijing, and Xuzhou.

Founded in 2014, Xiaoxi Technology is a leading tech company focused on building the mobile internet ecosystem. Since its inception, the company has been dedicated to driving industry growth through innovative technologies and exceptional services. The Xiaoxi Technology Group operates through three core business units: Linghu Data, Mo Ye Interactive Entertainment, and Shenlong Cloud Computing. We have established a global business network with offices in Shanghai, Nanjing, Chengdu, Malaysia, Beijing, and Xuzhou.