General Affair Assistant Manager

PT Hisamitsu Pharma Indonesia; Sidoarjo; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading pharmaceutical company is seeking a highly organized General Affairs Assistant Manager in Sidoarjo, Indonesia. The role entails overseeing operational activities, managing company assets, ensuring regulatory compliance, and supporting internal communications. Candidates require a Bachelor's degree and extensive experience in General Affairs, with strong skills in event coordination, compliance, and design software proficiency.

Qualifications

• Minimum 5 years of experience in General Affairs or related roles.
• Strong understanding of office operations and facility management.
• Knowledge of government regulations for permits and compliance.

Responsibilities

• Oversee daily operational and facility management activities.
• Manage company assets, supervise support personnel, coordinate events.
• Handle business travel logistics and support budget control.

Skills

Communication

Event Coordination

Public Speaking

Multitasking

Coordination Skills

Detail Orientation

Design Software Proficiency

Microsoft Office Proficiency

Education

Bachelor’s degree

Tools

CorelDRAW

Photoshop

Adobe Illustrator

Job description

We are seeking a highly organized and proactive General Affairs Assistant Manager to oversee daily operational and facility management activities across all company locations. This position is responsible for managing company assets such as vehicles, employee transportation, office utilities, and general office supplies. You will supervise support personnel, coordinate internal and external events, and handle business travel logistics.

In addition, you will manage company licenses and permits, ensuring compliance with internal policies and government regulations. The role also includes supporting budget control and ensuring smooth, efficient, and compliant operations throughout the organization.

As part of your responsibilities, you will also support internal communication and event materials by creating designs to create visual materials for company events, visual content for announcements, safety messages, office bulletins, and employee communications.

Requirements:

Bachelor’s degree from any major

Minimum 5 years of experience in General Affairs or related roles

Strong understanding of office operations, facility management, and administrative procedures

Familiar with government regulations related to permits, licensing, and corporate compliance

Knowledge and experience in handling OSS (Online-Single-Submission) and expatriate permit processes

Excellent communication and public speaking skills

Proven experience in event coordination, logistics management, and vendor relations

Strong coordination skills across departments and with external stakeholders

Able to build and maintain good working relationships with others

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Proficient in design software such as CorelDRAW, Photoshop, Adobe Illustrator, or equivalent

Able to work both independently and in a team, with strong multitasking and detail orientation

High level of integrity, discipline, and ability to maintain confidentiality

Willing to travel or perform business trips as needed

Pharmaceuticals, Biotechnology & Medical 101-1,000 employees

PT Hisamitsu Pharma Indonesia is one of the leading pharmaceutical company which manufactures over-the-counter (OTC), sales, imports and exports. The company is one of the foreign direct investment (PMA) of Japan located in Sidoarjo, East Java - Indonesia. Established since 1975 with the largest shares owned by Hisamitsu Pharmaceutical Co. Inc. of Japan. Some of the products include: Salonpas Koyo, Salonpas Liniment, Salonpas Gel, Salonpas Cream, Bye-bye Fever (plaster compress fever for infants & children) etc. The majority of products marketed in the country and some are exported to overseas.

PT Hisamitsu Pharma Indonesia is one of the leading pharmaceutical company which manufactures over-the-counter (OTC), sales, imports and exports. The company is one of the foreign direct investment (PMA) of Japan located in Sidoarjo, East Java - Indonesia. Established since 1975 with the largest shares owned by Hisamitsu Pharmaceutical Co. Inc. of Japan. Some of the products include: Salonpas Koyo, Salonpas Liniment, Salonpas Gel, Salonpas Cream, Bye-bye Fever (plaster compress fever for infants & children) etc. The majority of products marketed in the country and some are exported to overseas.