General Administrative Assistants

Perseroan Terbatas Blue Hour Management; Denpasar; Hybrid; IDR 100.000.000 - 200.000.000; Full time

Job summary

A local management company in Denpasar is seeking a proactive Administrative Assistant to enhance day-to-day operations. Responsibilities include managing the Director’s schedule, ensuring smooth office operations, handling confidential information, and coordinating with vendors. Ideal candidates should have at least two years of administrative experience, be detail-oriented, and possess good English communication skills.

Qualifications

• Minimum two years experience in an administrative role.
• Ability to ride a motorbike is required.

Responsibilities

• Ensure smooth daily operations of the office.
• Manage the Director’s schedule, including meetings.
• Handle document filing and mail distribution.

Skills

Well organized

Detail-oriented

Good English communication skills

Ability to multitask

Proactive

Job description

We are seeking a proactive and highly organized Administrative Assistant to support day-to-day office operations and provide personalized assistance to the Director. This hybrid role requires strong multitasking ability, attention to detail, and a high level of professionalism.

Key Responsibilities

Ensure smooth daily operations of the office, including procurement of office supplies, facility management, and coordination with vendors.

Maintain general office inventory and handle asset tracking.

Support company events, meetings, and internal communication activities.

Handle document filing, mail distribution, and basic HR or administrative tasks.

Assist with internal compliance and administrative reporting.

Manage the Director’s schedule, including meetings and appointments

Act as a gatekeeper and liaison between the Director and internal/external stakeholders.

Prepare meeting agendas, minutes, presentations, and reports as requested.

Handle confidential and sensitive information with discretion.

Support personal or non-business matters for the Director when needed (e.g., errands, reservations, reminders).

Qualifications:

Well organized, detail-oriented and able to prioritize multiple assignments

Good English communication skills in both written and verbal

Possessing the ability to multitask

Proactive with the ability to work independently

Two years experience in an administrative role

Can ride a motorbike