Finance Coordinator - Partnership to Accelerate Stunting Reduction in Indonesia (PASTI) Project

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI's accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:

This position is responsible for coordinating the financial management of projects funded by both local and international donors, offering technical financial advice, contributing to budgeting and planning strategies, and supporting the alignment process to measure impact and value for money at the PASTI project.

The role includes contributing to the daily coordination of financial processes, reviewing all transactions complying with WV regulations and donor requirements, and employing strong internal controls. Additionally, the position supports the preparation of financial performance analysis to support project management decisions, promoting cost-effectiveness and efficiencies aligned with global initiatives.

This position is contingent upon donor approval.

Strategy Development & Planning

• Prepare and coordinate the budget development process in the collaboration with project team and other stakeholders.

• Contribute to the development of project strategy especially on the financial aspects.

• Contribute to the development of guidelines for the implementation of financial control/ mechanism in the area.

• Contribute to development of capacity building plan to local partners (if any) in each area and improve the overall business practise regarding local partnering.

• Support and prepare project budget.

• Prepare the analysis of funding availability to support the cash management of project funding.

• Support the process for close-out at end of funding or project cycle in compliance with donor regulations and manuals.

• Responsible to make sure the availability of most updated approved version of project budget.

• Work together with other units, departments, and regional in project management and compliance.

• Provide technical advice on finance and budgeting aspect during the project implementation.

• Conduct capacity building to finance and non-finance to ensure compliance with both Organisation's and Donors' rules and regulations.

• Provide technical advice for project team, in ensuring accountability measures in programs and high-quality service.

• Conduct capacity building to finance and non-finance to ensure compliance with both Organisation's and Donors' rules and regulations

• Educate implementing team and other stakeholders to understand financial procedures and practices.

• Manage effective project financial operations of the project to promote cost-efficiency, higher yield to ministry and to align with partnership/ donor/statutory requirement, policies and standard.

• Conduct and prepare the financial data, reporting and analytics and become the strategic business partner who is responsive to organisational needs.

• Responsible to request approval chain for Provision & Concur.

• Responsible to review the daily transactions & its coding including adjustment entries (if necessary), and its relation to the SunSystems, Provision, Concur, Oddo, Direct Charges from Global, and other systems, all challenges are communicated, and actively part of solution makers.

• Responsible and conduct the Watchdog utilisation (if necessary) and Blocked Party Screening (BPS) compliance of the project including partners and partners' suppliers (if any).

• Support the midyear review in terms of Mid-Year Review (MYR) & Semi-Annual Report (SAR) financial process for the project.

• Responsible to implement good internal controls of the project.

• Responsible for monthly asset register and changes, aging analysis, bank reconciliation, are matched with ledger, updated, and analysed according to finance manual, donor regulation, and external audit recommendation.

• Manage cash in monthly basis to ensure liquidity and cash flow to project and actively making follow up actions if there are any outstanding receivables from third parties.

• Prepare accurate financial report and deliver it to stakeholders in timely manner and in accordance with donor's guidelines.

• Responsible to provide financial reports required by management is produced, updated, documented, and ready for audit at any time.

• Responsible to prepare accrual manual.

• Provide technical assistance to the project team in developing and reviewing financial plans, forecasts and analysis for projects as well as the development of partner capacity.

• Support the process for financial audit/ expenditure verification for projects and Yayasan and monitor the follow up actions on the audit findings.

• Support the action and insights to simplify the business process and provide technical guidance to the project team.

• Conduct training and monitoring on the rules and regulations and communicate with project team and other stakeholders as changes occurs that impact existing protocols.

• Liaise and collaborate with other finance team, cross-functional units, zones, and teams of relevant World Vision entities.

• Prepare data analysis on the match fund utilisation to cover unallowable cost and contribution cost.

• Responsible for making sure t-codes used by the project comply with the Organization's policy and align with approved budget.

• Responsible for the accurate organization and proper filing of all financial documents.

• Conduct regular monitoring visit to the partner (if any).

• Monitor and perform analysis of the project's burn rate.

• Analyse the data & information and provide insights to key stakeholders to improve decision making.

• Provide technical assistance to the project team in developing and reviewing financial plans, forecasts and analysis as well as the development of partner capacity.

• Support to provide effective analysis from project regular Monitoring & Evaluation, produce good documentation and well-coordinated reporting system, and documenting lesson learned as needed, include to ensure that no overspending of the project.

• Coordinate with other finance staff to make sure daily transaction for payment process in the Provision.

• Liaise and collaborate with other finance team, cross-functional units, zones, and teams of relevant World Vision entities.

• Provide Christian leadership and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.

• Build and maintain positive spirit of working in team with other staff in respective zonal, unit, and department.

• Be a role model and inspiration in managing work, communication and relationship with internal staff and external parties.

• Manage all risks related to contractual and project management according to organization policies, guidelines, and standard. This includes risks in fraud, safeguarding, and other related risks.

• Model accountability, integrity and faithfulness, demonstrating that We are Stewards and We are Partners.

• Complete all other tasks required by the supervisor to effectively assist the project in financial and procurement services.

• Bachelor's degree in accounting/finance and/or has course certificate in accounting/ finance and/or has required professional experience.

• At least 1 year experience in financial management, accounting or auditing, preferably gained in humanitarian sector and has experience in managing team.
• Professional Proficiency in Bahasa Indonesia and English.
• Ability to travel within country. Up to 25% of travel time.
• Excellent working knowledge of GAAP.
• Good working knowledge of computerized accounting system.
• Experience with planning, forecasting, and project management.
• Knowledge of donor project regulations and reporting requirements preferred.
• Ability to solve complex problems and to exercise independent judgement.
• Willingness to do extra miles to perform any other tasks assigned by his/her supervisor.