Finance Assistant

Save The Children Indonesia..; Indonesia; On-site; IDR 60,000,000 - 100,000,000; Full time

Job summary

Save the Children Indonesia.. is seeking a finance associate to support the delivery of financial operations for the Lebanon Country Office, handling payments, petty cash, advances, and banking activities while ensuring compliant and complete records.

The role involves assisting with reconciliations, audits, and timely follow-up of documentation, with potential post-emergency hour adjustments as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Management, or a related field.
• Very good written and spoken English and Arabic languages and communication skills.

Responsibilities

• 1-3 years of experience in a similar role.
• Prior NGO donor experience is an asset.

Skills

English language

Arabic language

Analytical skills

Accuracy

Education

Bachelor's degree in Accounting, Finance, Business Management, or a related field

Job description

The role holder is expected to support the effective and accurate delivery of financial operations for the Lebanon Country Office by processing payments, managing petty cash and advances, supporting banking activities, maintaining complete and accurate financial records and documentation, and ensuring compliance with Save the Children International (SCI) financial policies and procedures. The role also supports financial reconciliations, audit requirements, and the timely follow-up of financial documentation.

In the event of a major humanitarian emergency, the role holder will be expected to work outside of the normal role profile and may be required to vary working hours accordingly.

CHILD SAFEGUARDING:

Level 3 - the responsibilities of the post may require the post holder to have limited contact with or access to children or young people.

SCOPE OF ROLE:

Reports to:Finance Coordinator

Staff directly reporting to this post:N/A

Role Dimensions: N/A

KEY AREAS OF ACCOUNTABILITY:

Support the delivery of effective Programmes, in both development and humanitarian contexts

• Process beneficiary and supplier payments for the Country Office and Area Offices in accordance with SCI procedures and approved supporting documentation.
• Process and follow up on NSSF and income tax payments, ensuring timely completion and proper supporting documentation.
• Prepare and process journal entries and other financial adjustments as required.
• Manage USD and LBP petty cash transactions and ensure accurate recording and proper supporting documentation.
• Request and process petty cash replenishments for the Country Office and field offices.
• Maintain complete, accurate and well-organized financial records and documentation, ensuring proper filing, accessibility, confidentiality and compliance with SCI records retention requirements.
• Act as the Finance Department's focal point for banking matters, including liaison with banks, follow-up on banking transactions and payments, and maintenance of relevant banking documentation.
• Review and reconcile suppliers' statements of account and follow up on outstanding items or discrepancies.
• Handle travel and staff Program advances.
• Follow up on missing signatures, supporting documentation and other outstanding financial requirements to ensure completeness of financial records.
• Support internal and external audits by retrieving supporting documentation and responding to finance-related information requests as required.
• Undertake other reasonable finance-related duties as assigned by the Finance Coordinator or Finance management.

General

• Comply with Save the Children policies and practice with respect to child safeguarding, anti-harassment, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business Management, or a related field
• Very good written and spoken English and Arabic languages and communication skills.

EXPERIENCE AND SKILLS

• Prior experience with donors' requirements and NGOs is an asset
• 1-3 years of experience in a similar role.
• Able to work within a team.
• Availability for internal travel.
• Organized with good time management, and respect deadlines.
• Trustworthy
• Analytical skills and accuracy

ADDITIONAL JOB RESPONSIBILITIES:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

EQUAL OPPORTUNITIES:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

CHILD SAFEGUARDING:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

FRAUD PREVENTION:

The role holder is expected to uphold high standards of integrity and transparency, and will have access to financial, operational, or programmatic resources that require strict compliance with SCI's Anti-Fraud and Corruption Policy. This includes responsibility for preventing, identifying, and reporting any suspected fraud, corruption, or misuse of resources in the course of their work.

SAFEGUARDING OUR STAFF:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

HEALTH AND SAFETY:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.