Faculty Secretariat Staff

YBN - Binus University Kemanggisan; Jakarta Barat; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

YBN - Binus University Kemanggisan mencari Staff Sekretariat Fakultas yang siap mendukung tugas administratif dan operasional. Tanggung jawab mencakup pengorganisasian jadwal, penyusunan laporan, dan pengelolaan dokumen penting. Kandidat yang ideal memiliki pendidikan minimal Diploma (D3) dan bersedia bekerja tanpa pengalaman sebelumnya. Bergabunglah dengan tim kami yang dinamis dan bersemangat dan nikmati kesempatan untuk berkembang di lingkungan yang menyenangkan.

Qualifications

• Minimal pendidikan Diploma (D3) atau mahasiswa (semester 6).
• Tidak memerlukan pengalaman kerja.

Responsibilities

• Menyusun notulen dan ringkasan rapat.
• Mengorganisir jadwal harian untuk Dekan/Kepala Departemen.
• Memelihara dan memperbarui anggaran serta laporan penggunaan.

Education

Diploma (D3)

Job description

Faculty Secretariat Staff page is loaded

Faculty Secretariat Staff

Apply locations Jakarta time type Full time posted on Posted 19 Days Ago job requisition id JR2025076816

It's fun to work in a company where people truly BELIEVE in what they are doing!

We're committed to bringing passion and customer focus to the business.

Administrative Duties :
• Provide minute of meetings and meeting summary in related unit
• Carry out accurate distribution of documents in related area (e.g., minute of meetings,
other documents)
• Maintain and update storage and retrieval system in documentation for easy access of various information (e.g., accreditation documents, other permit license documents, budget, Performance Indicator Unit, Key Performance Unit)
• Provide various important information and documents required by related Vice Rector
/ Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program (e.g., contacts, management, appraisal, travels and other confidential matters)
• Handle confidential information required based on approval from Dean Head of Department / Head of Program (e.g., contracts, resumes, confidential letters and emails)
• Provide support to Dean /Head of Department/ Head of Program in sending message,
memos and documents to all staff
• Compose correspondence letters required (in Bahasa and English).
• Sort and prioritize incoming information, requests and communicate them accurately

Scheduling and Appointment :
• Organize daily schedule for related Dean Head of Department / Head of Program (e.g., meeting and appointment schedule, availability for attendance in university event, arrange and contact related parties regarding the appointment)
• Confirm availability and punctual attendance of participants in related meeting/other appointment with Dean Head of Department / Head of Program
• Arrange venue setting, equipment, and meals/beverages required for meeting/other
related events
• Be the point of contact for Dean / Head of Department / Head of Program, during their
absence from office

Operational Duties :
• Maintain and update budget in the stock and non-stock budget from Dean Head of Department / Head of Program
• Keep track of the usage appendix budget stock and non-stock request from Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area
• Propose working attribute required for Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area
• Provide required order request of the related items
• Arrange report related to all budget usage appendix in related area
• Arrange report, maintain and update budget report usage (stock, non-stock)
• Arrange and conduct budget report information for Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area
• Provide PRF request, Cash advance request, PR request alignment with approved budget information
• Conduct on time budget realization report according to valid procedure and regulation (i.e., PRF, Cash advance and PR)
• Arrange travel management process and provide realization report (e.g., taxi voucher, operational vehicle request, business trip document’s realization)

Management Support Activities:
• Provide Report to direct Supervisor
• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)
• Perform activities related to Quality Management System
• Perform additional tasks related to key responsibilities as required by Direct Supervisor
Education Requirement:
•Minimum Diploma Degree (D3) or University Student (6th Semester)
Work Exposure/ Experience:
•No working experience

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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