Facility Management - Warehouse

Shopee Internasional Indonesia; Jakarta Utara; On-site; IDR 12.000.000 - 100.000.000; Full time

Job summary

A leading e-commerce platform in Jakarta Utara is seeking a Facility Management professional with a Bachelor's Degree in Engineering and at least 3 years of relevant experience. The role involves overseeing work submissions, coordinating maintenance efforts, and ensuring compliance with health regulations. The ideal candidate must have strong skills in Mechanical, Electrical, Civil, and Plumbing systems, and be proficient in both Bahasa Indonesia and English. This position offers an opportunity to work in a fast-paced environment with a focus on asset management.

Qualifications

• Minimum 3 years of experience in Facility Management, Facility Maintenance, and/or Asset Management.
• High proficiency in both Bahasa Indonesia and English.
• Self-starter, independent with the ability to work in a dynamic environment.

Responsibilities

• Monitor daily work submission on each warehouse and ensure the progress is recorded properly.
• Oversee submitted work order requests and coordinate with respective PIC on execution.
• Conduct regular inspection and assessment of assets and facilities' conditions.

Skills

Facility Management

Mechanical knowledge

Electrical knowledge

Civil knowledge

Plumbing knowledge

Project Management

Communication Skills

Education

Bachelor's Degree in Engineering

Job description

The Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region and conducts root cause analysis when operation performance fluctuates. The Operations team comprises Customer Service, Payment, Listings, Warehouse, Logistics, Seller Operations and Fraud.

Job Description

• Monitor daily work submission on each warehouse and ensure the progress is recorded properly.
• Oversee submitted work order requests and coordinate with respective PIC on the execution, while also providing update to requesters.
• Control and lead weekly Facility Management meeting to provide update to Reporting Managers.
• Involved in allocating monthly and yearly budget for regular maintenance and consumable & sparepart replenishment.
• Responsible for building handover process and collect all necessary documentations.
• Create and maintain a consolidated database to record stock and inventory of our tools, consumables, and PPE.
• Conduct regular inspection and assessment of assets and facilities' conditions to take any necessary actions (e.g, repairs, replacement, etc).
• Ensure that all work done are compliance with health and safety regulations.
• Able to coordinate well with external stakeholders (contractors, vendors, etc) to ensure all work are done properly.
• Arrange for preventive & regular maintenance of equipment and internal systems (e.g. cooling system, alarms, and security cameras).
• Collaborate well with Operations and HSE on daily basis.
• Conduct and evaluate overall performance & attendance record of direct report team members (e.g, areas of improvement, strengths, etc).
• Have a good understanding of Mechanical, Electrical, Civil and Plumbing.
• Know about current active local law and regulations.

Requirements

• Bachelor's Degree in any Engineering background.
• Minimum 3 years of experience in Facility Management, Facility Maintenance, and/or Asset Management.
• Have a good knowledge/ experience maintain Mechanical, Electrical, Civil and Plumbing
• High proficiency in both Bahasa Indonesia and English
• Experienced and well-versed in facility and asset management principles and practices.
• Have a strong sense of ownership of any given task
• Strong project management and planning ability to multitask effectively
• Self-starter, self-driven, independent with the ability to work in a fast-paced, dynamic environment.
• Excellent communication skills both written and verbal and ability to communicate effectively with diverse groups at both a general and technical level.
• Have a solid understanding of Mechanical, Electrical, Civil, and Plumbing (MEP) systems.
• Have good knowledge of current local laws and regulations.