Executive Secretary & Personal Assistant

Transavia Group; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading automation solutions provider in Jakarta Utara seeks an Executive Secretary & Personal Assistant with at least 10 years of experience. The role involves managing the executive’s agenda, handling correspondence, and coordinating travel arrangements. Proficiency in English and Indonesian, along with exceptional communication, negotiation, and organizational skills, is essential. Competitive compensation is offered.

Qualifications

• Minimum 10 years of experience working with Owners, Boards, and Directors.
• Experience in a Family Owner Company preferred.
• Fluent in English and Indonesian, both spoken and written.

Responsibilities

• Maintain executive’s agenda and assist in planning appointments.
• Handle visa applications and travel arrangements.
• Manage all administrative matters related to business and personal affairs.

Skills

Communication

Negotiation

Networking

Multi-tasking

Attention to detail

Confidentiality

Education

Bachelor / Diploma in Secretary

Tools

Microsoft Office

Job description

Executive Secretary & Personal Assistant

Qualifications: Bachelor / Diploma majoring in Secretary, preferably from Tarakanita.

Experience: Minimum 10 years working with Owners, Boards and Directors; experience in a Family Owner Company is preferred.

Language: Good communication skills in English and Indonesian, both spoken and written.

Skills: Outstanding communication, negotiation and networking abilities; quick response; ability to work under pressure; strong personality with attention to detail; ability to maintain confidentiality and handle sensitive information; multi-tasking and quick learning; committed to providing professional services.

Duties and responsibilities:

• Maintain executive’s agenda and assist in planning appointments, meetings, conferences, and other management daily activities.
• Arrange appointment schedules and day-to-day activities of Director.
• Handle visa applications, travel arrangements including accommodation, transportation, dining reservations, doctor appointments, and other related tasks.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, and others).
• Manage all administrative matters of management related to business and personal affairs.
• Responsible for filing system.

Application instructions: Please send your application with a complete curriculum vitae and expected salary to our company email, indicating the job position.

Notes for applicants: What is your expected monthly basic salary? Which qualifications do you have? How many years of experience do you have as an executive secretary? Do you have experience in an administration role? Which Microsoft Office products are you experienced with? Which languages are you fluent in?

Company overview (summary): Transavia Otomasi Pratama (TOP) is the preferred representative and distributor for world-class automation products and provides professional engineers and technical support to identify and customize automation or power protection solutions. We offer intensive customer training programs to outline product features and functions and keep employees’ skills updated. We are committed to providing the best support and competitive advantages through state-of-the-art automation technology and systems.

About us / History (brief): In 1997, Rockwell Automation appointed Transavia Utama as the authorized distributor for its automation products, marking the Industrial Automation business for Transavia Utama and the establishment of Transavia Otomasi Pratama. Subsequent milestones include awards and ISO 9001 certification efforts; targets were projected to reach USD 12 million in 2007. We specialize in industrial automation systems for oil and gas, petrochemical, pulp and paper, mining, and other manufacturing industries across Indonesia.

What We Do: Specializing in industrial automation systems, we provide quality products and implementation services across a wide range of products for various industries.