Executive Secretary - Automotive Industry (Chinese Speaker)

PT Talenta Eksekutif Asia (Matcha Talent); Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A prominent automotive manufacturing company in Jakarta Utara is seeking an Executive Secretary to provide high-level support to the CFO. The ideal candidate will have at least 5 years of experience, a Bachelor's Degree, and be proficient in business English and Mandarin. This role offers the chance to work closely with senior executives and engage with key government institutions while handling sensitive information with integrity.

Benefits

Exposure to cross-functional and regulatory operations

Support senior executives in a multinational setting

Qualifications

• 5 years of experience as an Executive Secretary or Assistant to C-level.
• Proven experience liaising with auditors, regulators, and tax authorities.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Manage the CFO’s calendar, meetings, travel, and documentation.
• Draft and organize financial reports and confidential documents.
• Liaise with government institutions and financial regulators.

Skills

Excellent organization

Communication

Multitasking

Professional business English

Professional business Mandarin

Education

Bachelor’s Degree in Business Administration, Finance, Accounting, or Communication

Tools

MS Office Suite

Job description

Executive Secretary - Automotive Industry (Chinese Speaker)

Our client is a notable and considerable manufacturer of automobiles, established in 2015. The company produces engines, and special purpose vehicles, namely mini electric cars, people movers, trucks and buses, and auto parts.

Its product portfolio ranges from passenger cars and multipurpose vehicles (MPVs) to electric vehicles (EVs), emphasizing technology, comfort, and sustainability. Supported by a modern manufacturing plant, and a growing nationwide dealer network, the company continues to strengthen its position as a trusted automotive partner in Indonesia.

Role Overview

The Executive Secretary provides high-level administrative, organizational, and communication support to the Chief Financial Officer. The role requires excellent coordination skills with internal departments and external stakeholders, especially government and financial regulatory bodies, while maintaining high professionalism and confidentiality.

Key Responsibilities

• Manage the CFO’s calendar, meetings, travel, and documentation.
• Draft and organize financial reports, presentations, and confidential documents.
• Liaise with government institutions (DJP, OJK, BKPM) and financial regulators.
• Support compliance documentation for audits, licensing, tax filings, and investment approvals.
• Organize internal finance and audit meetings; ensure follow-up actions.
• Coordinate with Finance, Accounting, Legal, and Corporate Affairs departments.
• Support the CFO in public appearances, hearings, and corporate events.
• Handle highly sensitive information with integrity and discretion.

Candidate Requirements

• Degree: Bachelor’s Degree in Business Administration, Finance, Accounting, or Communication.
• Experience: 5 years of experience as an Executive Secretary or Assistant to C-level (in Finance/Legal).
• Proven experience liaising with auditors, regulators, and tax authorities.
• Language: English (professional business level), and Mandarin (professional business level to communicate with Direct Report and Chinese stakeholders)
• Technical Skills: Proficient in MS Office Suite, email, and archiving tools.
• Personal Attributes: Excellent organization, communication, and multitasking skills.
• High level of discretion, integrity, and professionalism.

Why Join Us?

Be part of a leading global automotive group driving innovation and sustainability.

Gain cross-functional and regulatory exposure supporting high-level financial operations.

Work closely with senior executives and decision-makers in a multinational setting.

Key Selling Points

• Directly support the CFO and executive management in strategic activities.
• Coordinate with key government and financial institutions (DJP, OJK, BKPM).
• Utilize your Mandarin and English proficiency in high-level communications.