Executive Assistant to Managing Director

RGE; Indonesia; On-site; IDR 300,000,000 - 520,000,000; Full time

Job summary

RGE is seeking an Executive Assistant to support the Executives and their teams in a globally connected company focused on sustainable development. The role involves heavy travel, calendar management, travel planning, and coordinating across departments to keep operations running smoothly.

Candidates should hold a bachelor's degree in business or engineering, have at least six years of related experience, be fluent in English and Chinese, proficient in Microsoft Office and AI, and demonstrate

Qualifications

• Bachelor's degree in business or engineering, or related field.
• Minimum 6 years of experience in a related function.
• Proficiency in English and Chinese (speaking, reading, and writing).
• Willingness to travel globally.
• Strong MS Office and AI skills.
• High attention to detail and time management.
• Ability to work with multiple departments and discretion.

Responsibilities

• Support Executives and departments under them.
• Answer calls and manage correspondence; liaison for Executives and departments.
• Manage calendars and schedule meetings.
• Coordinate travel arrangements for Executives.
• Prepare reports and documents related to expenses, invoices, and vendor payments.
• Manage supplies for operations to support Executives' wellbeing.
• Prepare meeting settings or events when Executives host.
• Assist Executives on various tasks and projects.

Skills

Executive support

Travel coordination

MS Office

English & Chinese

Discretion

Time management

Education

Bachelor's degree in business or engineering

Tools

Microsoft Office

AI

Job description

We believe that talented professionals thrive when given the opportunity to learn, contribute, and grow. Join a team committed to sustainable development and long-term success, where your expertise is valued, your ideas are heard, and your career can continue to evolve. Together, we create meaningful impact while building rewarding and fulfilling careers.

Responsibilities:

• Assisting the Executives and the departments under the Executives.
• Answer and direct phone calls, handle incoming and outgoing correspondence (mail, email, faxes), and act as a liaison for the Executive and between departments
• Managing daily/weekly/monthly agenda and arrange new meetings and appointments for the executives, as well as liaise with other related departments.
• Plan and Coordinate travel arrangement for the Executives.
• Support and facilitate the completion of regular reports or documents related to the executive (from business trip expenses, flights, hotels, invoices, approvals on vendors or payments, and other related tasks to the business process).
• Managing supplies for operations that will support the Executives wellbeing.
• Prepare business meeting settings or events when the Executives hosting.
• Assist the Executives or the group with various tasks and projects.

Qualifications:

• This position will have heavy travelling across the globe accompanying the Executives.
• Candidate must possess at least bachelor's degree in business or engineering, or any related major that support the level of business assistance towards the Executive level.
• At least 6 Year(s) of working experience in the related function is required for this position.
• Good command in English and Chinese (speaking, writing, and listening).
• Able to travel around the world with the required agenda.
• Proficiency in using Microsoft Office (especially Excel and Word) and AI.
• High degree of multi-tasking and time management capability, and attention to details.
• Good teamwork with any level or other departments.
• All interactions and shared information are treated with absolute discretion, rigorous privacy protection, and professional integrity.

Disclaimer:

By submitting your resume and personal information, you consent to RGE collecting, storing, and processing your data for recruitment and talent management purposes. All information provided will be handled confidentially and used solely in accordance with applicable data protection laws and recruitment-related activities.

Only shortlisted candidates will be contacted for further consideration. While we strive to review and respond to all applications, if you do not hear from us within 60 days of your application, please consider your application unsuccessful for this particular role.

However, we may retain your profile in our talent database and reach out to you regarding future opportunities that align with your qualifications, skills, and experience.

Thank you for your interest in building your career with RGE. We appreciate the time and effort you have invested in your application and look forward to the possibility of connecting with you in the future.