Executive Assistant to Director

Job Title: Executive Assistant to Director

Location: Melbourne (Hybrid or Remote considered)

Employment Type: Full-Time / Part-Time

Start Date: Immediate / Flexible

About The Role

We are seeking a motivated and adaptable Executive Assistant to support the Director with a broad range of operational, administrative, and coordination tasks. This is an exciting opportunity for someone who enjoys variety and is ready to be a key part of a growing team.

Key Responsibilities

1. Assist with HR admin: recruitment, onboarding, performance documentation
2. Support basic accounting tasks: invoice management, expense tracking, liaising with bookkeeper
3. Coordinate internal and external communications, including public relations
4. Manage digital filing systems, office supplies, subscriptions, and basic operations
5. Assist with digital marketing: social media scheduling, content support, campaign tracking
6. Provide direct administrative support to the Director including diary management, reports, and follow-ups

1. 1–2 years of experience in an office/admin or assistant role
2. High level of organisation, initiative, and communication skills
3. Proficiency in tools such as Google Workspace, Excel, Xero, Canva, or Trello (or willingness to learn)
4. Ability to handle sensitive information with discretion
5. Flexible, quick to adapt, and proactive in getting things done

1. Supportive and flexible work environment
2. Exposure to a wide range of business operations
3. Opportunities to grow with the company
4. Collaborative culture where your ideas are welcomed