Executive Assistant (Mandarin-speaker)

Mewah Tek Indonesia; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading company in Jakarta is seeking an Executive Assistant to provide vital support to senior executives. The candidate will manage schedules, prepare documents, and maintain confidentiality while ensuring efficient administrative operations. Successful applicants should have strong organizational skills, proficiency in both Chinese and English, and proven experience in an executive support role.

Qualifications

• Must speak and write in Chinese and English.
• Proven experience as an Executive Assistant or in administrative support.
• Experience managing executive schedules in a corporate environment.

Responsibilities

• Manage the executive’s calendar and schedule appointments.
• Prepare corporate documents and correspondence.
• Organize and execute special projects with focus on deadlines.

Skills

Communication

Organizational Skills

Time Management

Self-discipline

Education

Bachelor’s degree in business administration or a related field

Tools

Microsoft Office

Job description

We are seeking a confident, self-starter Executive Assistant who is highly organized, proactive, and thrives in a fast-paced, multi-tasking environment. You’ll be providing critical administrative support to one of our senior executives, managing complex tasks with precision and ensuring that competing demands are prioritized and executed efficiently. We’re looking for someone who is quick-thinking, enjoys multi-tasking, and can act as the executive’s main point of contact.

Job Description:

Manage the executive’s calendar, scheduling appointments and travel with accuracy and thoroughness to maximize productivity.

Act as a resourceful gatekeeper, using your persuasive and friendly communication skills to create win-win situations for direct access to the executive’s time.

Handle tasks independently with a sense of urgency, self-discipline, and attention to detail, ensuring projects are delivered on time.

Thrive in a fast-paced environment, juggling multiple priorities while maintaining a high level of careful execution and precision.

Prepare corporate documents and correspondence, demonstrating discretion and confidentiality.

Organize and execute special projects, keeping dutiful focus on deadlines and quality.

Provide detailed travel itineraries and manage financial matters with accuracy and discipline.

Build and maintain cross-departmental relationships to support leadership success.

Qualifications:

Must be able to speak and write in Chinese and English.

Independent and confident with the ability to handle responsibilities autonomously.

Proven experience as an Executive Assistant or in administrative support.

Bachelor’s degree in business administration or a related field (preferred).

Excellent time management and adaptability skills.

Accurate and precise verbal and written communication skills.

Strong organizational skills to manage multiple tasks.

Self-disciplined and able to maintain strict confidentiality with personal and business information.

Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Preferred Skills:

Experience managing executive schedules in a corporate environment.

Familiarity with online calendars, cloud systems, and office management software (ERP, CRM).

Optimistic and friendly demeanor when managing stakeholder communications.

What's your expected monthly basic salary?

Which of the following types of qualifications do you have?

How many years' experience do you have as an Executive Assistant?

Which of the following Microsoft Office products are you experienced with?

Which of the following languages are you fluent in?

Are you available to travel for this role when required?