Executive Assistant - HR CoE

Shopee; Jakarta Utara; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading e-commerce company in Indonesia is looking for a capable Administrative Support professional to assist Senior Management. Responsibilities include managing schedules, coordinating travel, and handling office operations. The ideal candidate has 1-3 years of experience, excellent organizational skills, and fluency in English. This role offers a dynamic work environment with opportunities for growth.

Qualifications

• 1 - 3 years of experience supporting senior management.
• Fluent in English for collaboration with multinational teams.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Provide full secretarial and administrative support to Senior Management.
• Proactive diaries management including meetings and travels.
• Manage day-to-day office administration and operations.

Skills

Planning

Time management

Organizational skills

Communication

Team player

Job description

Responsibilities

Job Description

• Provide full secretarial, operational and administrative support to Senior Management
• Responsible for proactive diaries management, which comprises of heavy meetings schedule and extensive travels; including arrangement and coordination of schedules and appointments across different time zones
• Handle flight, hotel, or ground transportation travel requests (including visa applications) and manage individual expense claims with multi-currencies
• Plan, arrange and coordinate in all aspects for on and off-site company meetings and events
• Manage day-to-day office administration and operations
• Provide hospitality to business partners and visitors
• Other ad hoc duties as assigned

Requirements

• 1 - 3 years relevant work experience supporting senior and top management in a dynamic fast-paced environment would be preferred
• Fast learner with excellent planning, time management and organisational skills to deliver work on-time
• Positive working attitude and a strong team player
• Able to speak and read English fluently to collaborate with multinational teams
• Must be able to effectively communicate with all levels of internal and external contacts
• Ability to work independently and multi-task in a fast-paced team environment
• High level of integrity and discretion in handling confidential information and managing multiple stakeholders
• Availability to start as soon as possible is a plus