Enable job alerts via email!

Executive Assistant for Director

ional

Daerah Khusus Ibukota Jakarta

On-site

USD 15.000 - 25.000

Full time

30+ days ago

Generate a tailored resume in minutes

Land an interview and earn more. Learn more

Start fresh or import an existing resume

Job summary

A leading company in Jakarta is seeking an Executive Assistant to provide high-level administrative support directly to the Director. The ideal candidate will have a bachelor's degree in accounting or finance, excellent communication skills, and at least 3 years of experience supporting senior leadership. Responsibilities include managing schedules, organizing meetings, and ensuring smooth office operations. This role requires discretion, adaptability, and a proactive approach in a dynamic environment.

Qualifications

  • 3+ years of experience supporting C-suite or senior leadership.
  • Excellent communication skills in English and Mandarin.
  • Valid driver’s license (SIM A) and ability to drive.

Responsibilities

  • Provide high-level administrative support, including research and preparing reports.
  • Manage the Director’s calendar and handle inquiries.
  • Organize meetings and prepare minutes.

Skills

Communication
Discretion
Organization
Adaptability
Proactivity

Education

Bachelor’s degree in accounting or finance

Job description

Job Title: Executive Assistant

Reporting directly to the Director, an Executive Assistant provides executive support in a one-on-one working relationship. The ideal candidate will be creative, proactive, and enjoy working within a small, entrepreneurial, mission-driven, results-oriented, and community-focused environment.

Responsibilities:

  1. Provide high-level administrative support, including research, preparing reports, handling information requests, and performing clerical tasks such as correspondence, visitor reception, conference call arrangements, and meeting scheduling.
  2. Organize corporate dinners and events.
  3. Manage the Director’s calendar, handle inquiries, and coordinate meeting requests.
  4. Maintain office systems, data management, and filing for the Director’s office, corporate office, and subsidiaries.
  5. Arrange travel plans, including flights, hotels, visas, and itineraries for the Director and senior management.
  6. Provide secretarial support, including managing diaries, correspondence, screening calls, and handling confidential information.
  7. Organize meetings, prepare minutes, and distribute them.
  8. Manage projects and special assignments, monitor progress, and adjust plans as needed.
  9. Prepare documents, reports, and presentations for meetings.
  10. Maintain confidentiality and establish effective communication with personnel and management.
  11. Track and follow up on documentation and assignments to ensure deadlines are met.
  12. Improve operational practices through review and evaluation.
  13. Oversee the smooth operation of the headquarters, including supplies, equipment, and maintenance.
  14. Assist with research, communication, transportation arrangements, and correspondence management.
  15. Willingness to travel and stay overseas periodically.
  16. Assist with personal tasks and ad-hoc duties as assigned.
  17. Manage tasks, deadlines, and follow-ups efficiently.

Requirements:

  • Minimum age of 25 with 3+ years of experience supporting C-suite or senior leadership as an Executive or Personal Assistant.
  • Bachelor’s degree in accounting or finance from a reputable university.
  • Excellent communication skills in English and Mandarin.
  • Valid driver’s license (SIM A) and ability to drive.
  • Flexible, adaptable, tactful, and diplomatic.
  • Proactive, meticulous, able to work under pressure, and maintain a positive attitude.
  • Discretion and understanding of confidentiality.
  • Flexible schedule, including long hours, nights, and weekends.
  • Ability to work independently and exercise good judgment.
Get your free, confidential resume review.
or drag and drop a PDF, DOC, DOCX, ODT, or PAGES file up to 5MB.