Executive Assistant, Financial Services

Michael Page; Daerah Khusus Ibukota Jakarta; On-site; IDR 100,000,000 - 200,000,000; Full time

Job summary

A leading financial services company in Indonesia seeks an experienced Executive Assistant to provide high-level administrative support to senior management. The ideal candidate will have strong organizational skills, excellent communication abilities in both English and Bahasa Indonesia, and proficiency in MS Office. This role involves managing schedules, coordinating meetings, and handling sensitive information with discretion.

Benefits

Competitive remuneration package

Qualifications

• 5+ years as an Executive Secretary or similar role.
• Excellent verbal and written communication skills in English and Bahasa Indonesia.

Responsibilities

• Provide high-level administrative and secretarial support.
• Coordinate internal and external meetings.
• Manage expense reports and reimbursements.

Skills

Communication

Organizational Skills

Time Management

Education

Bachelor's degree in Business Administration

Tools

MS Office Suite

Collaboration Tools

Job description

• Reputable corporation
• Competitive remuneration package

About Our Client

Our client is a leading Indonesia's financial services.

Job Description

• 
  
  Provide high-level administrative and secretarial support to the executive, including managing schedules, calendars, and travel arrangements.
• 
  
  Prepare, proofread, and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• 
  
  Coordinate internal and external meetings, including logistics, agendas, and minutes.
• 
  
  Serve as a liaison between the executive and internal/external stakeholders, maintaining professionalism and confidentiality.
• 
  
  Screen and prioritize emails, calls, and requests for the executive's attention.
• 
  
  Maintain an organized filing system (physical and digital) for confidential and corporate documents.
• 
  
  Assist with special projects, research, and preparation of briefing materials.
• 
  
  Manage expense reports, reimbursements, and other administrative tasks as required.

The Successful Applicant

• 
  
  Proven experience (typically 5+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior-level management.
• 
  
  Excellent verbal and written communication skills in English and Bahasa Indonesia.
• 
  
  Strong organizational and time management abilities, with keen attention to detail.
• 
  
  Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (e.g., Teams, Zoom) is a plus.
• 
  
  Ability to handle sensitive information with the highest level of discretion and integrity.
• 
  
  Bachelor's degree in Business Administration, Office Management, or a related field preferred.

What's on Offer

Work with a leading financial services in Indonesia.