Executive Assistant - E&C

GoTo Group; Daerah Khusus Ibukota Jakarta; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

GoTo Group is seeking a proactive Executive Assistant to support senior leaders across functions in Indonesia. The role involves administrative tasks such as calendar management, event organization, and content creation. Ideal candidates will have strong organizational skills, be proficient in Microsoft Office, and excel in both English and Bahasa Indonesia. Join us to aid in driving strategic initiatives and enhancing team engagement.

Qualifications

• Experience in managing complex calendars and scheduling.
• Strong communication skills in English and Bahasa.
• Ability to work independently and proactively.

Responsibilities

• Provide administrative support including travel arrangements and calendar management.
• Organize events for the Risk Community team.
• Assist in content creation for training and communications.

Skills

Organizational skills

Communication

Time management

Problem-solving

Attention to detail

Education

Proven experience as an Executive Assistant or similar role

Tools

Microsoft Office Suite

Job description

About The Role

Seeking a proactive Executive Assistant in Indonesia to support senior leaders across functions and locations. Reporting to the Global Head of Ethics & Compliance, you'll manage calendars, meetings, correspondence, and expenses. You'll also assist with content creation for training and communications, and take on ad hoc tasks. A growth mindset and 'can-do' attitude are essential. This role requires relieving administrative burdens, fostering team culture, and engaging stakeholders at all levels. Proficiency in English and Bahasa Indonesia preferred. Join us to support strategic initiatives and team engagement.

What You Will Do

• Administrative support, which includes but not limited to travel arrangements (Visa, Tickets, Accommodation), travel reimbursements, calendar management, budget tracking, project management tracking and procurement support from raising purchase requisitions to ensuring the vendors invoices are paid on a timely basis.
• Lead on organizing events for the Risk Community team to bring more collaboration across the Risk Community teams, which include Data Privacy & Protection Office (DPPO), Ethics & Compliance (E&C), Enterprise Risk Management (ERM), Financial Internal Controls (FIC), and Internal Audit (IA). Events may include townhalls, team dinings and outings.
• Be responsible to obtain content for the quarterly Risk Community newsletter from the respective Risk Community teams personnel in-charge (PIC), curating the layout and publishing it to all employees in the Risk Community teams.
• Assist the training and communication lead on content development for short video creation (e.g. script creation for E&C awareness videos), video creation using online apps (e.g. canva), poster creation for training and communication campaigns.
• Perform ad hoc requests to support leaders as required (e.g. online research and collation of risk and governance development and news).

What This Role Needs

• Proven experience as an Executive Assistant or similar administrative support role.
• Excellent organizational and time management skills. Experience working with multiple stakeholders across different locations is a plus.
• Strong communication (written and verbal) in English and Bahasa, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving abilities. Including ability to manage complex calendars and schedule meetings, experience handling correspondence, managing expenses, and organizing team events.
• Ability to work independently and as part of a team, shown through being proactive and adaptable with a "can-do" attitude.
• Growth mindset and willingness to take on new tasks. Experience in content creation is a plus.

About the Team

The Risk Community teams’ mission is to protect and grow the company by managing enterprise risks through proactive partnering with the businesses and functions. DPPO, ERM, E&C, FIC and IA work closely as second and third lines of defence for the company. We work hard to complete the objectives and tasks on hand, but we also celebrate the wins together as a team. Unique opportunity to work with stakeholders who are from other functions, as well as other locations where the company operates in (Indonesia, Singapore, India and China). Ability to develop skills and capabilities beyond usual administrative support.

About GoTo Group

GoTo Group is the largest digital ecosystem in Indonesia with its mission to “Empower Progress’ by offering technological infrastructure and solutions for everyone to access and thrive in the digital economy. The GoTo ecosystem consists of on-demand transportation services, food and grocery delivery, logistics and fulfillment, as well as financial and payment services through the Gojek and GoTo Financial platforms.It is the first platform in Southeast Asia that hosts these crucial cases in a single ecosystem, capturing the majority of Indonesia’s vast consumer household.

About Gojek

Gojek is Southeast Asia’s leading on-demand platform and pioneer of the multi-service ecosystem with over 2.5 million driver partners across the regions offering a wide range of services such as transportation, food delivery, logistics and more. With its mission to create impact at scale, Gojek is committed to resolving consumer problems and raising standards of living by connecting consumers to the best providers of goods and services in the market.

About GoTo Financial

GoTo Financial accelerates financial inclusion through its leading financial services and merchants solutions. Its consumer services include GoPay and GoPayLater and serve businesses of all sizes through Midtrans, Moka, GoBiz Plus, GoBiz, and Selly. With its trusted and inclusive ecosystem of products, GoTo Financial is open to new growth opportunities and aims to empower everyone to Make It Happen, Make It Together, Make It Last.

GoTo and its business units, including Gojek and GoToFinancial ("GoTo") only post job opportunities on our official channels onour respective company websites and on LinkedIn. GoTo is not liable for any job postings or job offers that did not originate from us. You should conduct your own due diligence to prevent being victims of any fake job scams, if they did not originate from GoTo's official recruitment channels.

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