EXECUTIVE ASSISTANT DIRECTOR - MANAGEMENT

PT Benberg Arome Indonesia; Jawa Timur; On-site; IDR 100.000.000 - 200.000.000; Full time

Job summary

A flavor and fragrance manufacturer in Surabaya, East Java, is looking for an Executive Assistant Director to manage legal, business, and people development tasks. The role requires a Bachelor’s degree and 3–5 years of relevant experience. The candidate should have excellent organizational skills and be proficient in English and Bahasa Indonesia. Benefits include private health insurance and a monthly bonus.

Benefits

Private Health Insurance

Monthly Bonus

Qualifications

• 3–5 years of experience in executive assistance, business coordination, HR/people development, or legal administration.
• Strong organizational, analytical, and multitasking skills.
• Proactive mindset with problem-solving abilities.

Responsibilities

• Liaise with legal advisors, review documents, and maintain compliance records.
• Support recruitment, onboarding, training programs, and employee engagement initiatives.
• Prepare management reports and presentations for strategic decision-making.
• Act as a bridge between management and various departments.
• Manage schedules, meetings, and documentation for executives.
• Assist in market research, client proposals, and external communications.

Skills

Organizational skills

Multitasking skills

Analytical skills

Communication in English

Communication in Bahasa Indonesia

Education

Bachelor’s degree in business, Management, Psychology, Law, or related field

Job description

EXECUTIVE ASSISTANT DIRECTOR - MANAGEMENT

This position goes beyond traditional administrative tasks, encompassing People Development, Business Development, Legal Coordination, and Strategic Management Support. The ideal candidate is proactive, highly organized, and eager to grow alongside the company’s leadership.

Key Responsibilities

• Legal Coordination: Liaise with legal advisors, review documents, maintain compliance records, and follow up on regulatory matters.
• People Development: Support recruitment, onboarding, training programs, performance monitoring, and employee engagement initiatives.
• Management Support: Prepare management reports, presentations, and dashboards to aid strategic decision-making.
• Cross-Department Collaboration: Act as a bridge between management and various departments to ensure alignment of business processes.
• Executive Support: Manage schedules, meetings, documentation, and ensure smooth coordination of executive priorities.
• Business Development: Assist in market research, client proposals, project tracking, and external communications with partners/investors.

Requirements

• Bachelor’s degree in business, Management, Psychology, Law, or related field.
• Minimum 3–5 years of experience in executive assistance, business coordination, HR/people development, or legal administration.
• Strong organizational, analytical, and multitasking skills.
• Excellent communication skills in English and Bahasa Indonesia (spoken & written).
• High integrity, confidentiality, and professionalism in handling sensitive matters.
• Proactive mindset with problem-solving abilities and strong attention to detail.

Other details: The position may involve travel and flexible hours as required by business needs.

Company Overview

BénBérg Arôme is a flavor and fragrance manufacturer with a production facility in Surabaya, East Java, Indonesia. Our technology and product development are supported directly from the Netherlands. Our products are certified by Halal MUI and ISO 22000, with ongoing certification upgrades to FSSC and Kosher. We are continually growing and expanding our company and are seeking a challenging candidate to grow with us.

Industry: Manufacturing, Transport & Logistics; Employees: 51-100

Benefits: Private Health Insurance, Monthly Bonus.