Executive Assistant Ad

WireHire; Jakarta Utara; On-site; IDR 497.265.000 - 745.898.000; Full time

Job summary

A technology solutions company in Jakarta Utara is seeking an experienced administrative professional to manage scheduling and logistics for C-suite members. The ideal candidate has over five years of experience, exceptional communication skills, and is adept in office productivity tools. This role involves coordinating multiple projects and maintaining strict confidentiality.

Qualifications

• Five or more years of experience in an administrative role reporting to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and ability to organize multiple projects.

Responsibilities

• Manage scheduling and logistics for C-suite members.
• Coordinate calendar management and content flow to executives.
• Provide administrative and office support including typing and maintenance of filing systems.

Skills

Experience in an administrative role

Excellent written and verbal communication skills

Strong time-management skills

Proficiency with office productivity tools

Flexible team player

Ability to maintain confidentiality

Job description

Manage professional and personal scheduling for C-suite members, including agendas, mail, email, phone calls, client management, and other company logistics.

Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.

Manage senior executives travel logistics and activities, including accommodations, transportation, and meals.

Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.

Maintain professionalism and strict confidentiality with all materials.

Organize team communications and plan events, both internal and off-site.

Required skills and qualifications:

• Five or more years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.