Executive Assistant (1-Year Contract)

Love; Daerah Khusus Ibukota Jakarta; Hybrid; USD 12.000 - 18.000; Full time

Job summary

A leading women's fashion brand is seeking an Executive Assistant to the CEO to manage a dynamic schedule and assist in various administrative tasks. This is a unique opportunity to work in a fast-paced and innovative environment while contributing to a brand focused on empowering women. The role requires strong organizational skills, excellent communication abilities, and the capacity to handle pressure, with the flexibility of hybrid work arrangements.

Benefits

Generous staff discount off LB products

Comprehensive corporate insurance

Flexible work arrangement

#TeamLB perks, including recognition programs

Qualifications

• Experience as an executive assistant or similar role required.
• Strong organizational and multitasking skills are essential.
• Excellent verbal and written communication skills needed.

Responsibilities

• Coordinate the CEO's schedule, meetings, and travel arrangements.
• Prepare content for presentations and social media.
• Manage internal and external communications as needed.

Skills

Organizational Skills

Communication

Problem Solving

Time Management

Education

Bachelor's degree in Business Administration or related field

Job description

About Us

Love, Bonito is a digital-first company on a mission to empower the everyday Asian woman and inspire self-confidence. We are Southeast Asia's leading womenswear brand, headquartered in Singapore, with an omnichannel presence across Hong Kong SAR China, Indonesia, Malaysia and a retail franchise in Cambodia. In addition, we have also expanded into international markets namely the Philippines and the United States of America. Founded in 2010, we are proudly female-founded with more than 65% female representation in leadership roles (#girlpower!). We raised a US$50M Series C round in 2021 and know that we're on the cusp of something great, where we're working towards becoming the most thoughtful brand globally, for the Asian female consumer, especially when it comes to our products, community and experiences. There's a lot more work to be done with all of our exciting plans. So we're looking to team up with people who are wildly passionate about making an impact and be part of a dynamic team, in a workplace with no corporate BS (yes, you read that right!).

Letter from CEO:
Hi, I’m Dione – CEO of Southeast Asia’s leading women’s fashion brand and I’m looking for a right hand to help me stay sharp, sane, and one step ahead. You are someone with extreme ownership who wants to make an impact, are highly trustworthy and able to operate in ambiguity. Real talk - I’ve never had an EA before so this will be a new experience for us both. This will be a 1 year contract role with option to extend or convert into a full-time gig if we mutually find it a good fit.

Role purpose

You will be responsible to act as a trusted partner, managing a dynamic schedule, coordinating internal and external communications, and ensuring the seamless execution of administrative and strategic priorities. Reporting directly to the CEO, you’ll get a front-row seat to building a brand with purpose, scale, and serious ambition.

You should have / be

• Ruthlessly organized but flexible when things shift (and they will).
• You’re independent and resourceful and know how to get the job done.
• You're an emotionally intelligent, ethical and skilled communicator, whether it's navigating high-pressure moments or day-to-day interactions, you bring clarity, composure, and connection across written and verbal.
• You thrive in the energy of fast-growing startups. You know how to support senior management.

• You know how to read the room, when to lean in, and when to step back.
• You are highly trustworthy and responsible.
• You are an excellent communicator and content creator. You write with impact. You love creating keynotes. You know a thing or two about creating bite sized videos.
• You’re tech-savvy and you don’t shy away from learning new platforms and using technology to keep things running smoothly.
• You work well in a hybrid work environment.

Main Responsibilities

• Be a ninja – anticipate needs, problem solve and prioritise
• Gatekeep like a pro – manage inboxes, calendars, schedules, and the occasional last-minute fire drill.
• Prep CEO like a TED Talker – research, draft briefs, create meeting and keynote content.
• Support CEO with content creation for LinkedIn, Instagram and TikTok.
• Coordinate meetings, travel arrangements, meeting materials - whatever gets the job done with flair.
• Assist with all personal administration and project management.

• Proven experience as an executive assistant or in a similar role. You’ve worked with senior executives and know how to support and keep cool under pressure.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Excellent with slides - you know how to create impactful content.
• Bachelor's degree in business administration or a related field.
• You have a background in consulting, PR, ops, or journalism – or any field that’s made you resourceful, efficient, and emotionally intelligent.

1. Flexible Work Arrangement

• Work from anywhere*!
• Hybrid work and adjustable hours - as long as present during our core working hours

2. Staff Wellness

• Comprehensive corporate insurance (Fully covered visits at our panel clinics, Dental coverage, Maternity reimbursement for both our employees and their wives, Mental wellness support)

3. #TeamLB perks

• Generous staff discount off LB products
• Corporate partnerships with a variety of companies
• Employee driven peer-to-peer recognition platform to honour and celebrate everyday achievements
• Internal Referral programme