Executive Assistant

TalentPop App; Surabaya ꦱꦸꦫꦧꦪ; Remote; IDR 100.000.000 - 200.000.000; Full time

Job summary

A leading e-commerce talent platform is looking for an Executive Assistant to support its executives. This remote role involves managing schedules, communications, and special projects. The ideal candidate should have experience in administrative support, strong communication skills, and be tech-savvy. Comprehensive benefits and career growth opportunities provided.

Benefits

Paid time off

Health and dental insurance

Career development opportunities

Qualifications

• Over 6 months of experience as an administrative or executive assistant.
• Clear, confident, and discreet communication style.
• Ability to thrive in fast-paced environments.
• Comfort with technology and rapid learning.

Responsibilities

• Manage complex schedules and communications for executives.
• Drive special projects with a proactive approach.
• Serve as a liaison between internal and external stakeholders.

Skills

Administrative support

Communication skills

Tech-savvy

Project management

Job description

Overview

Elevate leadership. Drive results. Be the backbone of our success. At TalentPop, we’re changing the game for e-commerce brands by connecting them with world-class talent. As we grow, we’re looking for a pivotal Executive Assistant to serve as the strategic right hand for our leaders. This is more than an administrative role—it's a chance to directly impact how our executives and founders operate and scale the business.

Your Mission

You’ll be a force multiplier, anticipating needs and managing the flow of information to keep leaders focused on what matters most. Your responsibilities include:

• Mastering the calendar: Proactively managing complex schedules, meetings, and travel to maximize efficiency.
• Owning the inbox: Acting as a gatekeeper and first responder to manage communications and prioritize key messages.
• Driving special projects: Taking charge of projects from start to finish with a proactive, solutions-oriented mindset.
• Building connections: Serving as a professional, confidential liaison between internal teams and external stakeholders.

What We Need

• Experience: More than 6 months of experience as an administrative or executive assistant, preferably supporting high-level executives.
• Communication: A clear, confident, and discreet communication style, both written and verbal.
• Adaptability: The ability to thrive in a fast-paced, high-pressure, and often ambiguous environment.
• Tech-Savvy: A natural comfort with technology and a rapid learning curve.
• Availability: Must be available full-time (40 hrs/week) during U.S. business hours.

Remote Work Setup

• Internet: A stable DSL, cable, or fiber internet connection (at least 25 Mbps download and upload).
• Hardware: A personal PC or laptop with an i5 processor (or equivalent).

Why You’ll Thrive Here

• 100% Remote: Enjoy the freedom to work from anywhere.
• Career Growth: We invest in your development with opportunities for advancement, learning tools, and regular feedback.
• Comprehensive Benefits: We offer paid time off, and health and dental insurance (or a stipend).
• Collaborative Culture: Join a supportive team where your contributions are highly valued and make a real difference.

To apply, include the code EA in your submission.