Executive Assistant

Mondooli; Provinsi Bali; On-site; IDR 120.000.000 - 180.000.000; Full time

Job summary

A leading company in Bali seeks an Administrative Assistant to support its senior leadership team. This role involves managing schedules, coordinating travel, and ensuring efficient communication both internally and externally. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency with modern office productivity tools. This is a dynamic opportunity to actively assist in high-level operations while maintaining confidentiality.

Qualifications

• Proven experience in an administrative role, specifically for senior leadership.
• Strong multitasking and attention to detail.
• Proficiency in office tools and booking platforms essential.

Responsibilities

• Managing calendars and schedules for senior leadership.
• Coordinating travel logistics and itineraries.
• Serving as a liaison between leadership and partners.

Skills

Time-Management

Organizational Skills

Attention to Detail

Communication Skills

Proactive Nature

Tools

Office Productivity Tools

Booking Platforms

Job description

Responsibilities

• Managing senior leadership team calendars and schedules
• Answering or screening emails, calls and in-person appointments
• Coordinating travel and logistics for business trips, including booking travel, and preparing itineraries
• Managing documents and confidential information with appropriate discretion
• Serving as the liaison between senior leadership and internal/external partners
• Assisting with tasks as required from the senior leadership team
  
  

Requirements

• Proven experience in an administrative role, reporting directly to senior leadership team
• Strong time-management skills and an ability to organise and coordinate multiple concurrent tasks
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Proficiency with booking platforms such as flight, hotels, restaurants, etc
• Ability to maintain confidentiality of information related to the company and its employees
• Friendly and professional personality
• Excellent attention to detail, accuracy and multitasking skills
• Excellent written and verbal communication skills
• Able to be proactive and operate with minimal guidance
• Ability to travel domestically from time to time