EXECUTIVE ASSISTANT

EVERGREEN TECHNOLOGY & CONSULTANCY PTE LTD; Jakarta Timur; On-site; IDR 241,643,000 - 362,465,000; Full time

Job summary

EVERGREEN TECHNOLOGY & CONSULTANCY PTE LTD in Papua New Guinea is seeking a highly organized Executive Assistant to provide high-level administrative and operational support to senior management in an international environment.

The role encompasses calendar management, travel bookings, visa documentation, HR coordination, procurement, and compliance work, with relocation-required terms and employer-covered visa and work permit processing.

Qualifications

• Bachelor's degree in business administration, management, human resources, or a related field.
• Proven experience as an executive assistant, personal assistant, office administrator, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to maintain confidentiality.
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Experience coordinating procurement, logistics, HR, compliance, or corporate administration is an advantage.
• Experience in an international or multicultural environment is an advantage.

Responsibilities

• Provide executive and administrative support to senior management.
• Coordinate calendars, meetings, and internal/external communications.
• Arrange travel bookings and visa documentation.
• Assist with company registrations and banking applications.
• Prepare reports, letters, and presentations as required.
• Support procurement, logistics, HR coordination, and compliance activities.

Skills

Organizational skills

Time-management

Communication skills

Confidentiality

Multitasking

Problem-solving

Independence

Education

Bachelor's degree in business administration, management, human resources, or related field

Tools

Microsoft Office

Job description

EVERGREEN TECHNOLOGY & CONSULTANCY PTE LTD View all jobs

EXECUTIVE ASSISTANT – OVERSEAS OPPORTUNITY

Overseas Employment Opportunity

Position Overview

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to provide high-level administrative and operational support to senior management.

This is an overseas employment opportunity based in Papua New Guinea. The successful candidate must be willing and prepared to relocate to Papua New Guinea and work in an international environment.

The Executive Assistant will be responsible for executive support, office administration, logistics, procurement, compliance documentation, HR coordination, and other management-related activities.

Key Responsibilities

1. Executive & Administrative Support

• Manage calendars, schedule meetings, and coordinate internal and external communications.

• Arrange travel bookings, including flights, hotel accommodations, and transportation.

• Prepare and process visa applications other travel-related documentation.

• Assist with new company registration requirements and bank applications.

• Prepare and complete documentation and requirements for ongoing corporate projects.

• Assist with personal administrative matters, including bank card applications, club memberships, and driver's license processing.

• Prepare reports, letters, presentations, and other documents as required.

2. Compliance & Licensing – Gold Export

• Prepare and submit legal, regulatory, and licensing requirements related to gold export activities.

• Monitor license renewals and ensure all compliance documentation is complete and up-to-date.

• Coordinate with external agencies, government offices, regulatory authorities, and business partners.

• Maintain organized records of permits, licenses, registrations, and other compliance documents.

3. Procurement & Logistics

• Source spare parts, machinery, supplies, equipment, and other materials as required.

• Manage end-to-end logistics from international suppliers to local destinations or project sites.

• Prepare purchase orders and related procurement documentation.

• Coordinate with suppliers, freight forwarders, and logistics providers.

• Review supplier invoices and supporting documents for accuracy and payment processing.

• Monitor deliveries and ensure materials arrive on time.

4. Human Resources & Onboarding

• Lead and coordinate recruitment and talent acquisition activities.

• Coordinate onboarding and documentation requirements for new employees.

• Assist with general HR administration and employee records.

• Coordinate employment-related documentation and government requirements.

5. Operations & Office Management

• Oversee daily office operations to ensure an efficient and organized workflow.

• Coordinate company events, activities, meetings, and other internal functions.

• Monitor office requirements, supplies, and administrative needs.

• Coordinate with different departments to ensure smooth day-to-day operations.

• Represent the management team in meetings and discussions when delegated.

• Perform other administrative and operational duties as assigned by management.

Qualifications & Skills

• Bachelor's degree in business administration, management, human resources, or a related field.

• Proven experience as an executive assistant, personal assistant, office administrator, operations coordinator, or similar role.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Strong attention to detail and ability to maintain confidentiality.

• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint.

• Strong coordination, problem-solving, and follow-up skills.

• Ability to work independently and manage multiple priorities.

• Professional, proactive, reliable, and resourceful.

• Experience in procurement, logistics, HR, compliance, or corporate administration is an advantage.

• Experience working in an international or multicultural environment is an advantage.

Location: Papua New Guinea

Overseas Employment & Relocation

This position is based in Papua New Guinea and is intended for a candidate who is willing to relocate and work overseas.

Important:

• The employer will cover the visa and work permit processing costs for the successful candidate.

• Candidates must be willing to complete the required documentation and comply with the applicable immigration and employment requirements.

• This is a legitimate overseas employment opportunity. We do not require applicants to pay recruitment costs or send money in exchange for a job offer.

• Only shortlisted candidates will be contacted for the next stage of the recruitment process.