Executive Assistant

Wings Group Indonesia (Sayap Mas Utama); Daerah Khusus Ibukota Jakarta; On-site; IDR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a skilled Executive Secretary to provide vital administrative and project support to the Director of International Business. This role involves managing calendars, scheduling meetings, and coordinating with internal teams and external stakeholders. The ideal candidate will have a Bachelor's degree in Business Administration or a related field and 3-5 years of relevant experience. If you thrive in a dynamic environment and are passionate about supporting executive functions, this opportunity is perfect for you.

Qualifications

• 3-5 years of experience in administrative support roles.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support to the Director of International Business.
• Manage calendars, schedule meetings, and arrange business travel.

Skills

Project Management

Communication Skills

Confidentiality

Data Analysis

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Office Management

Job description

Responsibilities

• This role is responsible for providing comprehensive administrative and project support to the Director of International Business.
• Key duties include managing calendars, scheduling meetings, arranging business travel, and preparing important documents and correspondence.
• The role also involves coordinating and communicating with various internal teams and external stakeholders, preparing agendas, taking meeting minutes, and following up on assigned action items.
• This position is expected to handle confidential information with discretion and support special projects such as process improvement, reporting, and data analysis.
• Additional responsibilities include managing project documentation and budget allocation, ensuring efficient executive office operations, and fostering a productive work environment.
  
  

Requirements

Education

• Bachelor’s degree in Business Administration, Office Management, or a related field.
  
  

Experience

• 3–5 years of experience as an Executive Secretary, Administrative Assistant, or in a similar secretarial/administrative support role.